SPS Lead Document Controller

Airswift; Kuala Lumpur; On-site; MYR 100,000 - 167,000; Full time

Job summary

Airswift is seeking a SPS Lead Document Controller in Kuala Lumpur to define and manage the SPS Document Management System. You will oversee document control for contractors, enforce metadata standards and conduct regular quality checks to ensure alignment with project timelines.

You will coordinate with Schedule Engineers, prepare handover packages for Field Operations, and assist in EDMS implementations on contractors’ premises, including training on rules and procedures.

Qualifications

• Experience with document management systems and project documentation control.
• Ability to enforce numbering, formatting and metadata standards.

Responsibilities

• Define and organize the SPS DMS with workflows for issuance, review, approval, correspondence and archiving.
• Supervise control of documentation from contractors and subcontractors to ensure compliance with standards.
• Perform audits on documentation topics and regular quality checks of the DMS.
• Coordinate with Schedule Engineers to align document production with project timelines.
• Prepare handover packages for Field Operations with the Project Lead Document Controller.

Skills

Document control

EDMS/DMS

Quality assurance

Stakeholder coordination

Job description

The SPS Lead Document Controller is expected to perform the following activities:

• Define and organize the SPS DMS, including workflows for document issuance, review, approval, correspondence and archiving
• Supervise the monitoring and control of the documentation from contractors and subcontractors, ensuring compliance with numbering, formatting, and metadata standards
• Performs audits on documentation topics
• Performs regular quality checks of the DMS
• Coordinate with the Schedule Engineers to align document production with project timelines and reporting needs
• Prepare the handover packages for Field Operations and ensure proper archiving of project documentation, in coordination with the Project Lead Document Controller
• Organize, supervise, control and support the Document Controllers in the performance of their duties during the course of the Project.
• Participate in the implementation of the EDMS at Contractors’ premises, setting-up and training on rules and procedures.
• Ensure that the continuation of document control service during the absence of one or several Document Controllers, eventually between Packages
• Assist in the trouble shooting of the EDMS
• Provide weekly KPI or other statistics as requested by the SPS or project management.
• Management of Package correspondence