SPS Lead Document Controller

Brunel; Kuala Lumpur; On-site; MYR 134,000 - 201,000; Full time

Job summary

Brunel is seeking an SPS Lead Document Controller to ensure the integrity, traceability, and accessibility of all project documentation across the SPS phase of the Subsea Production System package. You will define and implement the document management process and supervise a team of four Document Controllers.

You will maintain the Document Management System, coordinate with Field Operations handovers, and act as the main liaison between the Company and SPS contractors.

Qualifications

• Minimum 10 years of document control experience, including leadership on large industrial projects.
• Strong knowledge of document management systems and EDMS; proficiency in SharePoint and Office tools.
• Excellent organizational and communication skills with meticulous attention to detail.

Responsibilities

• Define and implement the SPS DMS and workflows for document issuance, review, approval, and archiving.
• Supervise a team of four Document Controllers to ensure consistency and quality.
• Coordinate with Schedule Engineers to align document production with project timelines.
• Maintain the DMS configuration and support EDMS implementation at contractors’ premises.
• Provide weekly KPI or statistics to SPS/project management and report on delivery progress.

Skills

Document management systems

Leadership

Office tools

Electronic DMS

SharePoint

Tools

EDMS

SharePoint

Office tools

Job description

• The SPS Lead Document Controller ensures the integrity, traceability, and accessibility of all project
• documentation throughout the EPSCC phases of the Subsea Production System package. Key missions include:
• Define and implement the document management process for the SPS Work Package in alignment with Company standards, project procedures and specifications, and contractual requirements
• Supervise and coordinate a team of four Document Controllers to ensure consistency and quality across all documentation workflows
• Supervise the recording and issuance of the correspondences.
• Maintain the Document Management System (DMS) and ensure its proper configuration, usage, and evolution throughout the project lifecycle
• Follow-up the that the completion of the SPS documentation (aka “final documentation”) and any delivery to Field Operations as guided by the Project Lead Document Controller
• Act as the primary point of contact for all documentation-related topics between Company and SPS contractors
• To report timely to the management highlighting any encountered area of concern.
• Manage the internal documentation, if any.
• Assist in the management of the package SharePoint (rights etc.)

ACTIVITIES

• Define and organize the SPS DMS, including workflows for document issuance, review, approval, correspondence and archiving
• Supervise the monitoring and control of the documentation from contractors and subcontractors, ensuring compliance with numbering, formatting, and metadata standards
• Perform audits on documentation topics
• Perform regular quality checks of the DMS
• Coordinate with the Schedule Engineers to align document production with project timelines and reporting needs
• Prepare the handover packages for Field Operations and ensure proper archiving of project
• documentation, in coordination with the Project Lead Document Controller
• Organize, supervise, control and support the Document Controllers in the performance of their duties during the course of the Project.
• Participate in the implementation of the EDMS at Contractors’ premises, setting-up and training on rules and procedures.
• Ensure that the continuation of document control service during the absence of one or several Document Controllers, eventually between Packages
• Assist in the trouble shooting of the EDMS
• Provide weekly KPI or other statistics as requested by the SPS or project management.
• Management of Package correspondence

QUALIFICATIONS AND EXPERIENCE REQUIRED

• Strong knowledge of document management systems and techniques, preferably in oil & gas engineering and construction environments
• Minimum 10 years of experience in document control, including leadership roles on large-scale industrial projects
• Proficiency in electronic document management platforms, collaborative tools and Office tools.
• Rigorous attention to detail, strong organizational skills, and effective communication abilities.

Only shortlisted candidates will be contacted.

Brunel International S.E.A. Pte. Ltd

UEN No.: 199603098 | EA Licence No.: 16S8067