Document Controller

ENGENIOUS SOLUTIONS SDN BHD; Johor; On-site; MYR 24,000 - 42,000; Full time

Job summary

ENGENIOUS SOLUTIONS SDN BHD is seeking a detail-oriented Document Controller to manage all project documentation. You will maintain electronic and hardcopy filing systems, ensure up-to-date versions, and distribute documents to clients, consultants, subcontractors, and internal teams.

You will track revisions, prepare logs and transmittals, and support project teams while upholding confidentiality and company standards across construction and engineering projects.

Qualifications

• Diploma or degree in business administration, engineering or related field.
• 1–3 years of document control experience in construction/engineering.
• Proficient in Microsoft Office.
• Strong organizational and filing skills.
• Good attention to detail and accuracy.
• Able to handle multiple tasks and meet deadlines.

Responsibilities

• Manage and control all incoming and outgoing project documents.
• Maintain proper filing and document control systems (electronic and hardcopy).
• Ensure all documents are up-to-date, correctly versioned, and easily accessible.
• Distribute documents to relevant parties (clients, consultants, subcontractors, internal teams).
• Track and record document revisions, approvals, and submissions.
• Prepare transmittals, reports, and document logs.
• Ensure compliance with company standards and project requirements.
• Assist project teams in retrieving documents and information when required.
• Coordinate with Site Supervisors, Engineers, and Project Managers on documentation matters.
• Maintain confidentiality of sensitive information.

Skills

Strong organizational skills

Attention to detail

Multitasking

Education

Diploma / Degree in Business Administration or Engineering

Tools

Microsoft Office (Excel, Word, Outlook)

Job description

Manage and control all incoming and outgoing project documents

Maintain proper filing and document control systems (electronic and hardcopy)

Ensure all documents are up-to-date, correctly versioned, and easily accessible

Distribute documents to relevant parties (clients, consultants, subcontractors, internal teams)

Track and record document revisions, approvals, and submissions

Prepare transmittals, reports, and document logs

Ensure compliance with company standards and project requirements

Assist project teams in retrieving documents and information when required

Coordinate with Site Supervisors, Engineers, and Project Managers on documentation matters

Maintain confidentiality of sensitive information

Requirements

Diploma / Degree in Business Administration, Engineering, or related field

Minimum 1–3 years of experience in document control (construction/engineering industry preferred)

Proficient in Microsoft Office (Excel, Word, Outlook)

Strong organizational and filing skills

Good attention to detail and accuracy

Able to handle multiple tasks and meet deadlines

Preferred Qualifications

Experience in construction or project-based environment

Knowledge of ISO documentation standards

Familiar with project documentation (drawings, RFIs, method statements, etc.)