SPS Lead Document Controller

IOTA Group; Kuala Lumpur; On-site; MYR 360,000 - 540,000; Full time

Job summary

IOTA Group is seeking a SPS Lead Document Controller to supervise the integrity, traceability, and accessibility of all project documentation for the SPS Work Package within the EPSCC. The role requires 10+ years in document control and leadership on large-scale projects, with strong English communication.

Location: EPSCC Contractor Premises – MALAYSIA / Kuala Lumpur. Duration: 1 year minimum to 4 years. On-site role with residential status in Malaysia.

Qualifications

• Minimum 10 years in document control with leadership on large projects.
• Strong knowledge of document management systems in oil & gas environments.
• Proficiency in English; French is a plus.
• Excellent organizational and communication skills.

Responsibilities

• Define and implement the SPS document management process for the SPS Work Package
• Supervise a team of four Document Controllers to ensure consistency across workflows
• Maintain the Document Management System (DMS) and its configuration throughout the project lifecycle
• Record and issue correspondences accurately
• Act as primary contact for all documentation-related topics with SPS contractors
• Report to management on any concerns or risks
• Assist in managing the package SharePoint rights and access
• Support completion of final documentation and handover to Field Operations

Skills

Team Leader

Attention to detail

Organizational skills

Excellent communication

Tools

SharePoint

MS Office

DMS platforms

Job description

Our client is a global multi-energy company operating large-scale refining and petrochemical facilities. It transforms crude oil into fuels and essential industrial products through highly integrated and technologically advanced operations. The organisation is recognized for its strong HSE culture, operational excellence, and commitment to reducing environmental impact. Joining the company means contributing to complex international projects within a high-performance industrial environment.

Job Description

The SPS Lead Document Controller ensures the integrity, traceability, and accessibility of all project documentation throughout the EPSCC phases of the Subsea Production System package.

• Define and implement the document management process for the SPS Work Package in alignment with Company standards, project procedures and specifications, and contractual requirements
• Supervise and coordinate a team of four Document Controllers to ensure consistency and quality across all documentation workflows
• Supervise the recording and issuance of the correspondences.
• Maintain the Document Management System (DMS) and ensure its proper configuration, usage, and evolution throughout the project lifecycle
• Follow-up the that the completion of the SPS documentation (aka “final documentation”) and any delivery to Field Operations as guided by the Project Lead Document Controller
• Act as the primary point of contact for all documentation-related topics between Company and SPS contractors
• To report timely to the management highlighting any encountered area of concern.
• Manage the internal documentation, if any.
• Assist in the management of the package SharePoint (rights etc.)

Qualifications

• Strong knowledge of document management systems and techniques, preferably in oil & gas engineering and construction environments
• Minimum 10 years of experience in document control, including leadership roles on large-scale industrial projects
• Proficiency in electronic document management platforms, collaborative tools and Office tools.
• Proficiency in English (French is a plus).
• Rigorous attention to detail, strong organizational skills, and effective communication abilities.
• Team Leader

Additional Information

• Starting date: October 2026 (subject to FID)
• Duration: 1 year minimum to 4 years
• Location: EPSCC Contractor Premises – MALAYSIA / Kuala Lumpur
• Status: Residential