Document Controller

PMX Malaysia Sdn. Bhd.; Nilai; On-site; MYR 39,000 - 78,000; Full time

Job summary

PMX Malaysia Sdn Bhd is seeking an experienced Document Controller to join the Project Delivery team. This role manages, organizes, and maintains project and company documentation, ensuring accuracy, security, and compliance with ISO 9001 and regulatory standards.

You will handle document control processes, transmittals, and approvals across contractors, consultants, and subcontractors. With 5–7 years in document control and a background in construction/engineering/manufacturing, you will work

Qualifications

• Diploma or Bachelor's Degree in Business Administration, Information Management, Engineering, or related field.
• PMP, CDC, ISO 9001 Document Control Certification, or CIDB certification add advantage.
• Minimum 5 to 7 years of document control and records management experience.
• Experience in construction, engineering, manufacturing, or related industries preferred.
• Proficient in document management systems such as Aconex, EDMS, ACC, SharePoint, Primavera, Procore.

Responsibilities

• Establish, maintain, update, and improve document control processes and documentation standards.
• Register, distribute, track, and control project documents and records.
• Manage document transmittals, submittals, approvals, and document workflows.
• Ensure compliance with document numbering systems and final handover requirements.
• Monitor incoming and outgoing project documents from contractors, consultants, vendors, and subcontractors.
• Maintain accurate records of technical changes, meeting minutes, negotiation records, and project correspondence.
• Ensure controlled copies of approved drawings and documents are distributed to stakeholders.
• Support project teams during document reviews, audits, and final handovers.
• Ensure documentation complies with ISO 9001 and relevant industry standards.
• Manage large volumes of project documentation while maintaining accuracy and confidentiality.
• Perform other duties as assigned by management.

Skills

Attention to detail

Documentation discipline

Team collaboration

Education

Bachelor's degree in related field

Diploma in related field

Tools

Aconex

EDMS

ACC

SharePoint

Primavera

Procore

Job description

We are seeking an experienced Document Controller to join our Project Delivery team. This role is responsible for managing, organizing, and maintaining project and company documentation in a structured, accurate, and secure manner. You will play a key role in ensuring all project documents are properly controlled, updated, and accessible while adhering to company procedures, quality standards, and regulatory requirements.

Key Responsibilities

Establish, maintain, update, and improve document control processes and documentation standards.

Register, distribute, track, and control project documents and records.

Manage document transmittals, submittals, approvals, and document workflows.

Ensure compliance with document numbering systems, document control procedures, and final document handover requirements.

Monitor incoming and outgoing project documents from contractors, consultants, vendors, and subcontractors.

Maintain accurate records of technical changes, meeting minutes, negotiation records, and project correspondence.

Ensure controlled copies of approved drawings and documents are distributed to relevant stakeholders.

Support project teams during document reviews, audits, and final project handovers.

Ensure documentation complies with ISO 9001 and relevant industry standards.

Manage large volumes of project documentation while maintaining accuracy and confidentiality.

Perform any other duties assigned by management.

Requirements

Diploma or Bachelor's Degree in Business Administration, Information Management, Engineering, or a related field.

Professional certifications such as PMP, Certified Document Controller (CDC), ISO 9001 Document Control Certification, or CIDB certification will be an added advantage.

Minimum 5 to 7 years of experience in document control, records management, or administrative support.

Experience within the construction, engineering, manufacturing, or related industries is highly preferred.

Proficient in document management systems such as Aconex, EDMS, ACC, SharePoint, Primavera, Procore, or similar platforms.

Knowledge of ISO 9001, ISO 27001, and document compliance requirements.

Why Join Us?

Opportunity to work on large-scale engineering and construction projects.

Exposure to a dynamic project delivery environment.

Collaborative and multicultural workplace.

Career growth and professional development opportunities.

Application Questions

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• How many years' experience do you have as a Document Controller?
• How much notice are you required to give your current employer?

PMX Malaysia Sdn Bhd is a leading data centre solutions provider specialising in Design, Build and Operations solutions. With a strong track record in delivering mission-critical infrastructure, we successfully delivered Malaysia’s first two hyperscale data centres with a combined capacity of 93MW.

Today, PMX continues to expand its capabilities through the development of three additional data centres with a total IT capacity of 115MW for global hyperscalers and colocation providers.

Driven by innovation, engineering excellence, and operational expertise, we are committed to building the future of Malaysia’s digital infrastructure.

PMX Malaysia Sdn Bhd is a leading data centre solutions provider specialising in Design, Build and Operations solutions. With a strong track record in delivering mission-critical infrastructure, we successfully delivered Malaysia’s first two hyperscale data centres with a combined capacity of 93MW.

Today, PMX continues to expand its capabilities through the development of three additional data centres with a total IT capacity of 115MW for global hyperscalers and colocation providers.

Driven by innovation, engineering excellence, and operational expertise, we are committed to building the future of Malaysia’s digital infrastructure.

PMX Malaysia Sdn Bhd is a leading data centre solutions provider specialising in Design, Build and Operations solutions. With a strong track record in delivering mission-critical infrastructure, we successfully delivered Malaysia’s first two hyperscale data centres with a combined capacity of 93MW.

Today, PMX continues to expand its capabilities through the development of three additional data centres with a total IT capacity of 115MW for global hyperscalers and colocation providers.

Driven by innovation, engineering excellence, and operational expertise, we are committed to building the future of Malaysia’s digital infrastructure.