Document Controller

GET BUILDERS PROSPECT SDN BHD; Selangor; On-site; MYR 33,000 - 61,000; Full time

Job summary

GET BUILDERS PROSPECT SDN BHD is seeking a Document Controller to manage and maintain project documents, drawings, correspondence, and records within a construction environment.

The role emphasizes issuing, revising, and filing documents, with strong organizational skills and familiarity with RFIs, transmittals, and drawing management platforms. Collaboration with project teams and suppliers is essential.

Qualifications

• Diploma or degree in Business Administration, Construction Management, Engineering, or related field.
• Experience as Document Controller in construction/engineering preferred.
• Familiar with construction documents, drawings, document registers, transmittals, RFIs, submissions.
• Proficient in Microsoft Office (Word, Excel, Outlook) and filing systems.
• Knowledge of AutoCAD and drawing management platforms will be an advantage.

Responsibilities

• Manage and maintain project documents, drawings, correspondence, reports, and records.
• Control issuance, distribution, revision, and filing of documents/drawings.
• Maintain document numbering, version control, and document registers.
• Ensure latest approved drawings exist and are circulated to the project team.
• Track incoming/outgoing documents, submissions, approvals, RFIs, transmittals, and related correspondence.
• Coordinate documentation between project team, consultants, contractors, subcontractors, and suppliers.
• Maintain hardcopy and electronic filing systems.
• Follow up on outstanding documents, submissions, approvals, and revisions.
• Assist in preparing project records for meetings, progress claims, handover, and close-out.

Skills

Document control

MS Office

Attention to detail

Organizational skills

Communication skills

Independent work

Drawing management

Education

Diploma/Degree in related field

Tools

AutoCAD

Drawing management platforms

Cloud document systems

Job description

This is a Document Controller position responsible for managing and maintaining project documents, drawings, correspondence, reports, and records in a construction, engineering, or related environment.

Key responsibilities

Manage and maintain project documents, drawings, correspondence, reports, and records

Control the issuance, distribution, revision, and filing of project documents and drawings

Maintain proper document numbering, version control, and document registers

Ensure only the latest approved drawings/documents are circulated and used by the project team

Track incoming and outgoing documents, submissions, approvals, RFIs, transmittals, and related correspondence

Coordinate documentation between the project team, consultants, contractors, subcontractors, and suppliers

Maintain both hardcopy and electronic filing systems in an organized manner

Follow up on outstanding documents, submissions, approvals, and document revisions

Assist in preparing project records and documentation required for meetings, progress claims, handover, and project close-out

About you

Diploma or Degree in Business Administration, Construction Management, Engineering, or a related field

Previous experience as a Document Controller in the construction, engineering, interior fit-out, or related industry is preferred

Familiar with construction documents, drawings, document registers, transmittals, RFIs, and submissions

Proficient in Microsoft Office (Word, Excel, Outlook) and document filing systems

Knowledge of AutoCAD / drawing management platforms / cloud document systems will be an advantage

Strong organizational skills with good attention to detail

Able to manage multiple documents and deadlines efficiently

Good communication and coordination skills

Able to work independently and follow established document control procedures

What can I earn as a Document Controller