Document Controller / Procurement / Admin

Private Advertiser; Miri; On-site; MYR 67,000 - 89,000; Full time

Job summary

Private Advertiser in Malaysia is seeking a capable administrator to support site teams with document control, procurement, and essential office tasks.

You will receive and manage project documents, issue purchase orders, liaise with suppliers, and handle petty cash, attendance logs, and logistics on site. Diploma or Bachelor's in Business Admin or Supply Chain is required with 2–4 years of relevant experience.

Qualifications

• Diploma or Bachelor’s Degree in Business Administration, Supply Chain, or equivalent experience.
• 2–4 years of experience in document control, site procurement, or administrative support within construction.
• Proficient in Microsoft Office (Excel, Word) and EDMS.

Responsibilities

• Coordinate document control for project drawings, RFIs, and method statements.
• Oversee site procurement: issue POs, liaise with suppliers, track delivery schedules, verify invoices.
• Provide on-site administrative support: manage office functions, petty cash, attendance logs, and logistics.

Skills

Document management

Procurement

Administrative support

Education

Diploma or Bachelor in Business Admin / Supply Chain

Tools

EDMS

Microsoft Office

Excel

Word

Job description

To maintain an organized project document management system, coordinate site material purchasing, and provide essential administrative support to the site team.

Key Responsibilities

Document Control: Receive, log, distribute, and archive all project technical documents (drawings, RFIs, method statements, MIRs, and correspondence).

Site Procurement: Issue Purchase Orders (POs), liaise with suppliers, track material delivery schedules to the site, and verify invoices against delivery orders.

Site Administration: Manage site office administrative functions, petty cash, staff attendance logs, and general site logistics.

Key Requirements

Diploma or Bachelor’s Degree in Business Administration, Supply Chain, or equivalent experience.

2–4 years of experience in document control, site procurement, or administrative support within the construction sector.

Proficient in Microsoft Office (Excel, Word) and EDMS (Electronic Document Management Systems).