Short-Term Administrative Assistant

Private Advertiser; Kajang; On-site; MYR 25,000 - 40,000; Part time

Job summary

Private Advertiser is seeking a Short-Term Administrative Assistant to support our administrative operations in Kajang, Selangor. This contract role involves maintaining records, handling communications, scheduling meetings, and generating reports.

The ideal candidate will have proven admin experience, strong English communication, and the ability to work independently within a professional setting. Preference given to those with property management familiarity.

Qualifications

• Proven experience in an administrative or office support role, ideally in property management or real estate.
• Proficiency with Microsoft Office applications (Word, Excel, PowerPoint) and general computer literacy.
• Strong organisational and time management skills with the ability to prioritise multiple tasks.
• Excellent written and verbal communication in English, with attention to detail.
• Ability to work independently and as part of a team in a professional environment.
• Customer service experience and a professional demeanour when dealing with internal and external contacts.
• Familiarity with office management systems and processes.
• Reliability, discretion and ability to maintain confidentiality of sensitive information.
• Preferred: experience in property management, facilities coordination, or related administrative functions.

Responsibilities

• Managing and organising administrative files, records, and documentation systems.
• Processing and managing correspondence, emails, and telephone communications.
• Scheduling and coordinating meetings, appointments, and events.
• Preparing reports, presentations, and other administrative documents.
• Data entry and database management using appropriate software systems.
• Coordinating with internal departments and external stakeholders to support daily operations.
• Maintaining office supplies and managing inventory requests.
• Providing general administrative support to management and team members as required.
• Contributing to the maintenance of a professional and organised office environment.

Skills

Administrative support

MS Office

Time management

Communication

Independent worker

Teamwork

Customer service

Confidentiality

Office coordination

Tools

Microsoft Office

Job description

About the role
We are seeking a Short-Term Administrative Assistant on a contract basis. This is an excellent opportunity to support our administrative operations in Kajang, Selangor.

In this role, you will provide essential administrative support to ensure the smooth and efficient running of our office operations. You will be instrumental in maintaining organisational systems, managing communications, and supporting various departments to achieve their objectives.

This position offers flexibility through a fixed‑term contract arrangement, making it ideal for those seeking temporary or seasonal work.

Key responsibilities

Managing and organising administrative files, records, and documentation systems

Processing and managing correspondence, emails, and telephone communications

Scheduling and coordinating meetings, appointments, and events

Preparing reports, presentations, and other administrative documents

Data entry and database management using appropriate software systems

Coordinating with internal departments and external stakeholders to support daily operations

Maintaining office supplies and managing inventory requests

Providing general administrative support to management and team members as required

Contributing to the maintenance of a professional and organised office environment

What we're looking for

Proven experience in an administrative or office support role, preferably within the property management or real estate sector

Proficiency with Microsoft Office applications (Word, Excel, PowerPoint) and general computer literacy

Strong organisational and time management skills with the ability to prioritise multiple tasks effectively

Excellent written and verbal communication skills in English, with attention to detail and accuracy

Demonstrated ability to work independently and as part of a team in a professional environment

Customer service experience and a professional demeanour when dealing with internal and external contacts

Familiarity with office management systems and processes

Reliability, discretion, and the ability to maintain confidentiality of sensitive information

Preferred: Experience in property management, facilities coordination, or related administrative functions

What we offer

Flexible contract terms suited to temporary or seasonal requirements

Opportunity to work within a dynamic and professional property management organisation

Exposure to diverse administrative and operational functions

A collaborative team environment with access to ongoing support and guidance

Professional development through exposure to various business processes and practices