Contract Administrative Assistant: Office & Ops Support

Private Advertiser; Kajang; On-site; MYR 25,000 - 40,000; Part time

Job summary

Private Advertiser is seeking a Short-Term Administrative Assistant to support our administrative operations in Kajang, Selangor. This contract role involves maintaining records, handling communications, scheduling meetings, and generating reports.

The ideal candidate will have proven admin experience, strong English communication, and the ability to work independently within a professional setting. Preference given to those with property management familiarity.

Qualifications

• Proven experience in an administrative or office support role, ideally in property management or real estate.
• Proficiency with Microsoft Office applications (Word, Excel, PowerPoint) and general computer literacy.
• Strong organisational and time management skills with the ability to prioritise multiple tasks.
• Excellent written and verbal communication in English, with attention to detail.
• Ability to work independently and as part of a team in a professional environment.
• Customer service experience and a professional demeanour when dealing with internal and external contacts.
• Familiarity with office management systems and processes.
• Reliability, discretion and ability to maintain confidentiality of sensitive information.
• Preferred: experience in property management, facilities coordination, or related administrative functions.

Responsibilities

• Managing and organising administrative files, records, and documentation systems.
• Processing and managing correspondence, emails, and telephone communications.
• Scheduling and coordinating meetings, appointments, and events.
• Preparing reports, presentations, and other administrative documents.
• Data entry and database management using appropriate software systems.
• Coordinating with internal departments and external stakeholders to support daily operations.
• Maintaining office supplies and managing inventory requests.
• Providing general administrative support to management and team members as required.
• Contributing to the maintenance of a professional and organised office environment.

Skills

Administrative support

MS Office

Time management

Communication

Independent worker

Teamwork

Customer service

Confidentiality

Office coordination

Tools

Microsoft Office

Job description

Private Advertiser is seeking a Short-Term Administrative Assistant to support our administrative operations in Kajang, Selangor. This contract role involves maintaining records, handling communications, scheduling meetings, and generating reports.

The ideal candidate will have proven admin experience, strong English communication, and the ability to work independently within a professional setting. Preference given to those with property management familiarity.