Administrative Assistant / Operations Officer

PROPNEX REALTY SDN. BHD.; Kuala Lumpur; On-site; MYR 28,000 - 50,000; Full time

Benefits offered by this job

Competitive remuneration

Professional development

Team-oriented culture

Job summary

PROPNEX REALTY SDN. BHD. Cheras, Kuala Lumpur seeks an Administrative Assistant / Operations Officer to support office operations on a full-time basis. You will coordinate administrative tasks, manage meetings, travel, documentation and support senior management.

You will work in a dynamic real estate environment, collaborate with multiple departments and vendors, and contribute to maintaining organised records, timely reporting and excellent client service.

Qualifications

• Proven experience as an Administrative Assistant, Operations Officer or similar role, preferably in real estate/corporate settings.
• Excellent organisational and time management skills with ability to prioritise multiple tasks.
• Strong written and verbal communication in English and Malay; other languages a plus.
• Proficiency in Microsoft Office Suite and office management software.
• Ability to work independently and as part of a team in a fast-paced environment.
• Attention to detail and high accuracy.
• Professional demeanour with excellent customer service.
• Flexible and adaptable to changing priorities and business needs.
• Familiarity with real estate industry practices preferred.
• Basic knowledge of accounting or financial administration advantageous.

Responsibilities

• Managing and scheduling meetings, appointments and conference room bookings for staff and clients.
• Handling incoming and outgoing correspondence, including emails and documents.
• Maintaining filing systems and databases for easy information retrieval.
• Coordinating travel arrangements, accommodation and logistics for staff and clients.
• Assisting with reports, presentations and meeting materials preparation.
• Managing office supplies and liaising with vendors for stock levels.
• Supporting recruitment activities, including interviews and onboarding documents.
• Providing general administrative support to multiple departments and management levels.
• Assisting with event coordination and office activities.
• Monitoring and managing office equipment maintenance and IT support requests.
• Performing data entry and maintaining accuracy in company databases.
• Supporting financial administration tasks, such as expense claims and invoicing coordination.

Skills

Administrative support

Organisation

Communication

Multilingual English/Malay

Teamwork

Detail orientation

Customer service

Adaptability

Tools

Microsoft Office

Job description

About us

PROPNEX REALTY SDN. BHD. is a dynamic and forward-thinking real estate company committed to delivering excellence in property services. We pride ourselves on our professional team, innovative approach and dedication to client satisfaction. Our organisation values integrity, efficiency and collaborative teamwork, creating an environment where employees can thrive and develop their careers.

About the role

We are seeking an Administrative Assistant / Operations Officer to join our team in Cheras, Kuala Lumpur on a full-time basis. This is a strategic administrative position that plays a vital role in supporting the smooth and efficient operation of our office. You will be responsible for coordinating administrative functions, managing office operations and providing essential support to various departments and senior management. This role is essential to maintaining organisational productivity and ensuring that our teams can focus on delivering exceptional service to our clients.

Key responsibilities

• Managing and scheduling meetings, appointments and conference room bookings for staff and clients
• Handling incoming and outgoing correspondence, including emails, post and documentation management
• Maintaining filing systems and databases, ensuring accurate record-keeping and easy retrieval of information
• Coordinating travel arrangements, accommodation and logistics for staff members and clients as required
• Assisting with the preparation of reports, presentations and meeting materials
• Managing office supplies inventory and liaising with vendors to ensure adequate stock levels
• Supporting recruitment activities, including scheduling interviews and preparing onboarding documentation
• Providing general administrative support to multiple departments and management levels
• Assisting with event coordination and office-based activities as required
• Monitoring and managing office equipment maintenance and IT support requests
• Performing data entry tasks and maintaining accuracy in company databases
• Supporting financial administration tasks, such as expense claims processing and invoicing coordination

What we're looking for

• Proven experience as an Administrative Assistant, Operations Officer or similar administrative role, preferably within the real estate or corporate environment
• Excellent organisational and time management skills with the ability to prioritise multiple tasks effectively
• Strong written and verbal communication skills in English and Malay; proficiency in additional languages is advantageous
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with office management software
• Demonstrated ability to work independently and as part of a team in a fast-paced environment
• Strong attention to detail and commitment to maintaining high standards of accuracy
• Professional demeanour with excellent customer service and interpersonal skills
• Flexibility and adaptability in responding to changing priorities and business needs
• Familiarity with real estate industry practices and terminology is preferred
• Basic knowledge of accounting or financial administration is advantageous

What we offer

• At PROPNEX REALTY SDN. BHD., we are committed to supporting the growth and wellbeing of our employees.
• We offer a competitive remuneration package, professional development opportunities and a supportive workplace culture.
• We provide opportunities for career progression, training and skills development to help you advance your career within our organisation.
• We value work-life balance and foster an inclusive, collaborative environment where your contributions are recognised and appreciated.
• Our team enjoys a friendly and dynamic workplace with regular team activities and open communication channels.

PropNex Cheras is one of the leading branches under PropNex Malaysia, one of Malaysia's fastest-growing real estate agencies. Built on the values of trust, service, and excellence, we provide professional real estate services across residential, commercial, industrial, land, and investment properties.

Beyond property transactions, we are committed to developing successful real estate professionals through structured training, leadership development, innovative marketing, and a collaborative team culture. We believe in creating opportunities for people to build meaningful careers while helping clients achieve their property goals.