Shipping Executive

Agensi Pekerjaan KELLY OCG Sdn Bhd; Subang Jaya; On-site; MYR 47,000 - 71,000; Full time

Job summary

Kelly Outsourcing & Consulting Group (KellyOCG) is seeking a Shipping Executive to manage import, export and local shipping operations in Malaysia. You will handle shipping documents, customs clearance, freight coordination and delivery scheduling while ensuring compliance with local regulations.

Ideal candidates have 2–3 years' experience in shipping/logistics, strong coordination skills, and proficiency in MS Office and logistics software.

Qualifications

• Diploma or degree in logistics, supply chain management, business administration, or related field.
• Minimum 2–3 years of shipping or logistics experience.
• Strong knowledge of Incoterms, Malaysian customs procedures and related documentation.
• Familiarity with freight booking, customs clearance and 3PL operations.
• Excellent coordination and problem-solving abilities.
• Proficient in MS Office; experience with logistics software.

Responsibilities

• Handle full spectrum of shipping operations (import, export, local deliveries).
• Prepare and process shipping documents (invoices, packing lists, customs forms).
• Liaise with freight forwarders, shipping agents and customs officers for clearance and delivery.
• Ensure compliance with Malaysian customs Regulations and import/export laws.
• Monitor shipment schedules and ensure timely deliveries to customers or warehouses.
• Coordinate with warehouse, sales and procurement teams for smooth logistics flow.
• Resolve shipping discrepancies and damages; maintain accurate shipping records.

Skills

Strong coordination

Problem-solving

MS Office

E10/logistic software

Communication (English & BM)

Education

Diploma/Degree in Logistics, Supply Chain Management, Business Administration, or related field

Tools

E10/logistic software

Job description

Kelly Outsourcing & Consulting Group (KellyOCG) is a leading global provider of talent management solutions, specializing in Managed Service Provider (MSP),Recruitment Process Outsourcing (RPO) services and Business Process Solutions ( BPS ).We are proud to be Certified as a Great Place to Work®, and we take pride in doing things differently — through the services we deliver and the people we attract.

At KellyOCG, we empower our clients to hire smarter and our people to grow faster. If you’re passionate about recruitment, technology, and making an impact, we’d love to have you join our team.

Our client operates in the food distribution industry, playing a critical role in ensuring the efficient and reliable supply of food products across the region. With a strong network of suppliers and logistics capabilities, they serve a diverse portfolio of customers, including retailers, food service providers, and hospitality businesses.

Job Summary

We are looking for a Shipping Executive to manage import, export, and local shipping operations, including shipping documentation, customs clearance, freight coordination, and delivery schedules, while ensuring compliance with Malaysian customs requirements and smooth logistics operations.

Key Responsibilities

• Handle full spectrum of shipping operations (import, export, local deliveries).
• Prepare and process shipping documents, including invoices, packing lists, and customs forms (K1, K2, etc.).
• Liaise with freight forwarders, shipping agents, and customs officers to ensure timely clearance and delivery.
• Ensure compliance with Malaysian customs regulations and import/export laws.
• Monitor shipment schedules and ensure timely deliveries to customers or warehouses.
• Coordinate with warehouse, sales, and procurement teams for smooth logistics flow.
• Resolve shipping discrepancies, delivery issues, and damages promptly.
• Maintain accurate shipping records and update management on shipment status.
• Optimize shipping processes
• Ad-hoc task by superior/management

Requirements

• Diploma/Degree in Logistics, Supply Chain Management, Business Administration, or related field.
• Minimum 2-3 years of experience in shipping or logistics operations.
• Good knowledge of Incoterms, Malaysian customs procedures, and relevant documentation.
• Familiar with freight booking, customs clearance, and third-party logistics (3PL).
• Strong coordination and problem-solving skills.
• Proficient in Microsoft Office (Excel, Word) and E10/logistic software.
• Ability to work under pressure and meet deadlines.
• Good communication skills in English and Bahasa Malaysia.

Unlock job insights

Hirer responsiveness Salary match Number of applicants

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• How many years' experience do you have as a Shipping Executive?
• Which of the following types of qualifications do you have?
• How much notice are you required to give your current employer?

Communication and Internet technology are constantly changing our lives. Our Client is providing services and technology that help their customer to stay ahead in life, whether at work, at home or at play. Our Client, is the leading Mobile Tele-Communications Service Provider in Malaysia with over 18.4 million mobile subscribers as of to date. Our Client was granted licences to operate a nationwide GSM900 mobile network, a domestic fixed network and an international gateway in 1993. It commenced its mobile operations in August 1995 and launched its fixed line and international gateway operations in early 1996. Since its establishment, Our Client has been providing a full suite of services on multiple platforms to fulfil the telecommunications needs of individual consumers, SMEs and large corporations in Malaysia.

Communication and Internet technology are constantly changing our lives. Our Client is providing services and technology that help their customer to stay ahead in life, whether at work, at home or at play. Our Client, is the leading Mobile Tele-Communications Service Provider in Malaysia with over 18.4 million mobile subscribers as of to date. Our Client was granted licences to operate a nationwide GSM900 mobile network, a domestic fixed network and an international gateway in 1993. It commenced its mobile operations in August 1995 and launched its fixed line and international gateway operations in early 1996. Since its establishment, Our Client has been providing a full suite of services on multiple platforms to fulfil the telecommunications needs of individual consumers, SMEs and large corporations in Malaysia.