Shipping Executive

UNIMAJU LOGISTICS SDN BHD; George Town; On-site; MYR 33,000 - 61,000; Full time

Job summary

UNIMAJU Logistics Sdn Bhd provides total logistics solutions, including air, sea, and road transport, with a focus on barge chartering and East Malaysia/Indonesia operations. The role involves preparing MMSW applications, Bills of Lading, and related shipping documents while coordinating with port authorities and customers to ensure smooth vessel movements.

The position requires meticulous document handling, timely submissions, and effective communication with multiple stakeholders to avoid

Qualifications

• Experience in shipping documentation and customs processes.
• Familiar with Bills of Lading and voyage documentation.
• Attention to detail and ability to coordinate with multiple stakeholders.

Responsibilities

• Prepare MMSW applications for vessel movements and track submission status.
• Prepare and issue Bills of Lading, inward/outward cargo manifests and amendments.
• Coordinate and obtain ISD, boatnotes and other shipping documents with endorsements.
• Collect and verify crew lists, vessel particulars, voyage details and clearance documents.
• Liaise with Jabatan Laut, Immigration, Customs, Port Health and port authorities for clearances.
• Monitor approvals, resolve document discrepancies and escalate delays.
• Coordinate with customers, vessel owners and master for shipping instructions and updates.
• Prepare billing for freight and related charges and ensure timely invoicing.

Job description

Prepare and submit MMSW applications for vessel arrival, departure and clearance, and follow up on submission status until completion.

Prepare and issue Bills of Lading, inward/outward cargo manifests and amendments based on confirmed shipping instructions and authorised approvals.

Arrange and obtain ISD, boatnotes and other shipping documents, including the required endorsements and approvals.

Collect and check crew lists, vessel particulars, vessel certificates, voyage details and supporting clearance documents. Follow up on missing or expired documents before submission.

Liaise with Jabatan Laut, Immigration, Customs, Port Health, port authorities and terminals on vessel-clearance applications and shipping-related approvals.

Monitor pending approvals, resolve documentation discrepancies and authority queries, and promptly escalation matters that may delay vessel movements.

Coordinate company runners for physical submissions, endorsements, document collections and government-office follow-ups.

Customer, Port & Vessel Coordination

Liaise with customers, vessel owners, charterers and masters on shipping instructions, documentation requirements, service arrangements and operational updates.

Coordinate with port authorities and terminals on berth applications, berth availability, berthing/unberthing schedules and vessel movements.

Arrange or coordinate pilotage, tug assistance and mooring services with the port and appointed service providers, where applicable.

Monitor vessel ETA/ETD, berthing, loading/discharge and departure schedules, and keep customers and relevant parties informed of changes.

Coordinate with site operations personnel to align vessel schedules, cargo operations, documentation and clearance requirements.

Report berthing delays, port congestion, outstanding approvals and potential additional charges to management and affected parties.

Compile voyage reports, operational time records and Statements of Facts, where required, based on information from vessel and site personnel.

Prepare and check billing for freight, agency fees and reimbursable expenses against agreed rates and approved charges.

Verify supplier invoices, port charges and operational expenses against job records and supporting documents; resolve discrepancies before processing.

Prepare pro forma and final disbursement accounts, where applicable, with complete supporting documentation.

Track unbilled jobs, follow up on outstanding cost documents and billing queries, and coordinate with Accounts for timely invoicing and job closure.

Maintain complete and organised job files covering shipping documents, submissions, approvals, correspondence, operational records and billing support.

Unimaju Logistics Sdn Bhd specializes in total logistics requirements and services. These range from parcel deliveries to complete logistics solutions, supply chain or distribution, by air, sea (vessel/ barge/ containers – FCL, LCL) or road transport. We provide full-service total logistics solutions for clients including a host of value-added services. We take pride in being a key provider of barge chartering services to East Malaysia and Indonesia. We see ourselves as a responsive logistics partner with professional expertise, quality facilities, and outstanding staff and personnel.

Unimaju Logistics Sdn Bhd specializes in total logistics requirements and services. These range from parcel deliveries to complete logistics solutions, supply chain or distribution, by air, sea (vessel/ barge/ containers – FCL, LCL) or road transport. We provide full-service total logistics solutions for clients including a host of value-added services. We take pride in being a key provider of barge chartering services to East Malaysia and Indonesia. We see ourselves as a responsive logistics partner with professional expertise, quality facilities, and outstanding staff and personnel.