Shipping Executive cum Admin

Excel Chemical Trading Sdn Bhd; Klang City; On-site; MYR 40,000 - 54,000; Full time

Job summary

Excel Chemical Trading Sdn Bhd is seeking a Warehouse & Shipping Support to manage documentation, shipment tracking, and compliance. You will verify consignment notes, prepare shipping records, and monitor ETAs for import shipments.

Responsibilities include updating GRN, organizing documents, and coordinating with shipping lines and suppliers. The role requires attention to detail, MS Office proficiency, and good communication in English and Bahasa Malaysia.

Qualifications

• Good analytical and problem-solving skills.
• Detail-oriented and well-organized, with the ability to handle documentation and shipment schedules.
• Proficient in Microsoft Office (Excel, Word, PowerPoint).
• Strong communication and interpersonal skills.
• Able to work independently and collaborate in a team.
• Eager to learn and adapt in a dynamic work environment.
• Proficiency in English and Bahasa Malaysia (both written and spoken).

Responsibilities

• Collect and verify consignment notes and empty container collection notes.
• Prepare and distribute empty container collection notes for security/guard checks.
• Check and file shipping documents (BLs, invoices, permits, etc.).
• Prepare and update the import shipment standby list for warehouse operations.
• Generate and manage tally sheets for warehouse stock verification.
• Monitor and update ETA and delivery dates for import shipments.
• Follow up with shipping lines, transporters, and suppliers as needed.
• Arrange insurance coverage for select shipments.
• Process insurance claims for damaged or lost goods.
• Update GRN records accurately.
• Verify and cross-check shipping line invoices for discrepancies.
• Organize and update container condition and shipment documents to the filing system.

Skills

Analytical thinking

Problem solving

Detail oriented

Organizational skills

Communication skills

Teamwork

Independent work

Learning agility

English language

Bahasa Malaysia

Tools

Excel

Word

PowerPoint

Job description

Good analytical and problem-solving skills

Detail-oriented and well-organized, with the ability to handle documentation and shipment schedules

Proficient in Microsoft Office (especially Excel, Word, and PowerPoint)

Strong communication and interpersonal skills

Able to work independently and collaborate in a team

Eager to learn and adapt in a dynamic work environment

Proficiency in English and Bahasa Malaysia (both written and spoken)

Tasks & responsibilities

• Collect and verify consignment notes and empty container collection notes.
• Prepare and distribute empty container collection notes for security/guard checks.
• Check and file shipping documents (BLs, invoices, permits, etc.).

Warehouse & Inventory Support

• Prepare and update the import shipment standby list for warehouse operations.
• Generate and manage tally sheets for warehouse stock verification.

Shipment Tracking & Follow-Up

• Monitor and update ETA (Estimated Time of Arrival) and delivery dates for import shipments.
• Follow up with shipping lines, transporters, and suppliers as needed.

Insurance & Claims Management

• Arrange insurance coverage for select shipments.
• Process insurance claims for damaged or lost goods.

Record Keeping & Compliance

• Update GRN (Goods Received Note) records accurately.
• Verify and cross-check shipping line invoices for discrepancies.

Digital Documentation

• Organize and update container condition & shipment documents to the filing system.