Senior Human Executive

PG SIGNATURE CAKE SDN. BHD.; George Town; On-site; MYR 56,000 - 100,000; Full time

Job summary

PG SIGNATURE CAKE SDN. BHD. is seeking a Senior HR Executive to manage recruitment, payroll and HR documentation in a growing team. You will ensure compliant processes, accurate payroll, and well-maintained records across the employee lifecycle.

The role requires 3–5 years of HR experience, strong attention to detail, and the ability to operate independently in a fast-moving environment. Based in Penang, on-site with growing HR responsibilities.

Qualifications

• Diploma or degree in HR or related field.
• 3–5 years HR experience preferred.
• Hands-on in recruitment, payroll and documentation.
• Familiar with Malaysian employment practices (EPF, SOCSO, EIS, PCB).

Responsibilities

• Handle end-to-end recruitment and onboarding.
• Prepare monthly payroll accurately and on time.
• Maintain HR records, policies and compliance.
• Support HR administration and employee relations.

Skills

Recruitment

Payroll processing

HR documentation

Attention to detail

Education

Diploma / Degree in Human Resources or related field

Tools

Microsoft Excel

Google Sheets

Job description

About the Role

We are looking for a Senior HR Executive who is responsible, organized, detail-oriented, and able to independently manage key HR functions.

You will play an important role in supporting our growing team by ensuring we hire the right people, process payroll accurately, and maintain proper HR documentation and compliance.

Your role will focus on 3 Key Responsibilities:

1. Hiring & Recruitment

Find the Right People. Build the Right Team.

Manage the full recruitment process from job posting, candidate screening, interview arrangement to job offer.

Source suitable candidates through JobStreet, social media, referrals and other recruitment channels.

Conduct initial interviews and coordinate final interviews with HOD / Management.

Follow up closely with candidates to improve hiring conversion and reduce drop-off.

Prepare offer letters and coordinate new employee onboarding.

Maintain and update recruitment records and hiring progress.

Work closely with HODs to understand manpower requirements and hiring priorities.

Continuously improve recruitment channels and hiring effectiveness.

2. Payroll & HR Administration

Accurate. Timely. Responsible.

Prepare and process monthly payroll accurately and on time.

Verify attendance, overtime, allowances, incentives, commissions, unpaid leave and other payroll-related items.

Manage statutory contributions including EPF, SOCSO, EIS and PCB.

Maintain accurate employee salary and payroll records.

Handle employee leave, attendance and related HR administration.

Prepare payroll reports and supporting documents when required.

Ensure payroll information remains confidential and properly controlled.

3. HR Documentation & Compliance

Keep HR Organized, Updated & Compliant.

Prepare and maintain employment letters, confirmation letters, promotion letters, salary adjustment letters, warning letters and other HR documents.

Maintain complete and updated employee personnel files.

Manage employment contracts and employee documentation.

Support onboarding, confirmation, promotion, transfer, resignation and offboarding processes.

Maintain and update company HR policies, SOPs, employee handbook and HR forms.

Ensure HR practices and documentation comply with Malaysian employment requirements.

Keep HR records organized and ready for management review or audit.

Requirements

Diploma / Degree in Human Resources, Business Administration or related field.

Preferably 3-5 years of HR working experience.

Hands-on experience in recruitment, payroll and HR documentation.

Familiar with Malaysian employment practices, EPF, SOCSO, EIS and PCB.

Good attention to detail, especially when handling payroll and employee records.

Able to work independently and take ownership of assigned responsibilities.

Good communication and people skills.

Comfortable working in a growing and fast-moving organization.

Proficient in Microsoft Excel / Google Sheets and HR-related systems.

We Are Looking for Someone Who Is

Responsible - Takes ownership and follows through.
Detail-Oriented - Accuracy matters, especially in payroll and documentation.
Proactive - Identifies problems and takes action instead of waiting.
People-Oriented - Communicates professionally with candidates and employees.
Growth-Minded - Willing to improve HR systems as the company continues to grow.

Why Join Us?

As we continue to expand, our HR team plays an important role in building the people, systems and culture required for the next stage of growth.

If you enjoy finding the right people, building proper HR systems, and growing together with a company, we would love to hear from you.

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• Do you have Payroll Management experience?

We are a Malaysian butter cake brand dedicated to crafting timeless flavors with uncompromising quality. Built on craftsmanship, consistency, and passion, we focus on perfecting one iconic product - butter cake - and elevating it to world-class standards.

Our mission is to let the world remember Malaysia’s butter cake. While building a sustainable, century-lasting baking enterprise through people, process, and purpose.

We are a Malaysian butter cake brand dedicated to crafting timeless flavors with uncompromising quality. Built on craftsmanship, consistency, and passion, we focus on perfecting one iconic product - butter cake - and elevating it to world-class standards.

Our mission is to let the world remember Malaysia’s butter cake. While building a sustainable, century-lasting baking enterprise through people, process, and purpose.