HR & Admin

Private Advertiser; Kampung Cheng; On-site; MYR 28,000 - 42,000; Full time

Benefits offered by this job

Supportive working environment

HR and admin skills development

Career growth opportunities

Job summary

Private Advertiser in Melaka seeks a dedicated HR & Admin professional to support payroll, HR administration, foreign worker matters, and employee records at our Cheng, Melaka location. The role requires attention to detail and the ability to handle confidential information with internal and external parties.

The successful candidate will process monthly payroll, prepare statutory contributions, manage foreign worker documentation, maintain HR records, assist with recruitment and onboarding, and

Qualifications

• Diploma/Degree in Human Resources, Business Administration, Office Management.
• Minimum 1 year of relevant experience in payroll, HR, administration, or foreign worker management.
• Fresh graduates with a strong interest in HR/payroll are welcome to apply.
• Experience handling foreign worker documentation and work permit-related matters will be an advantage.

Responsibilities

• Prepare and process monthly payroll accurately and on time for all employees, including salary calculations, overtime, allowances, deductions, and other payroll adjustments.
• Prepare and submit statutory contributions and payments such as EPF, SOCSO, EIS and other applicable statutory requirements.
• Manage foreign worker administration and documentation, including work permit/pass renewals, levy-related matters, medical examination arrangements, worker documentation, and coordination with relevant agencies, government departments, and agents.
• Maintain and update employee records and HR documentation, including personal particulars, employment history, attendance, leave records, permits, and other employment-related documents.
• Provide ad hoc support for company asset management and insurance matters, including renewals, claims, documentation, and coordination with insurers.
• Assist with recruitment, onboarding, HR reporting, and general office administration when required.
• Coordinate and prepare daily morning meetings/briefings as needed.
• Perform other HR and administrative duties assigned by management from time to time.

Skills

Payroll management

HR administration

Foreign worker management

Microsoft Excel

Microsoft Word

Communication

Education

Diploma/Degree in Human Resources, Business Administration, Office Management

Tools

Microsoft Excel

Microsoft Word

Job description

We are seeking a dedicated and organised HR & Admin to join our team on a full-time basis at our Cheng, Melaka location. This role will be responsible for supporting the company's payroll, HR administration, foreign worker matters, employee records, and general administrative activities. The successful candidate should be detail-oriented, responsible, and comfortable handling confidential employee information and working with both internal and external parties.

What you'll be doing

Prepare and process monthly payroll accurately and on time for all employees, including salary calculations, overtime, allowances, deductions, and other payroll adjustments.

Prepare and submit statutory contributions and payments such as EPF, SOCSO, EIS and other applicable statutory requirements.

Manage foreign worker administration and documentation, including work permit/pass renewals, levy-related matters, medical examination arrangements, worker documentation, and coordination with relevant agencies, government departments, and agents.

Maintain and update employee records and HR documentation, including personal particulars, employment history, attendance, leave records, permits, and other employment-related documents.

Provide ad hoc support for company asset management and insurance matters, including renewals, claims, documentation, and coordination with insurers.

Assist with recruitment, onboarding, HR reporting, and general office administration when required.

Coordinate and prepare daily morning meetings/briefings as needed.

Perform other HR and administrative duties assigned by management from time to time.

What we're looking for

Diploma/Degree in Human Resources, Business Administration, Office Management, or a related field.

Minimum 1 year of relevant experience in payroll, HR, administration, or foreign worker management. Fresh graduates with a strong interest in HR/payroll are welcome to apply.

Experience handling foreign worker documentation and work permit-related matters will be an advantage.

Detail-oriented, organized, and able to handle confidential employee information responsibly.

Good working knowledge of Microsoft Excel and Word.

Good communication and coordination skills, especially when dealing with employees, agents, and external parties.

Responsible, cooperative, proactive, and willing to handle ad hoc tasks from time to time.

WHAT WE OFFER

Supportive and cooperative working environment

Opportunities to develop your HR and administrative skills

Opportunities for career growth and advancement

Exposure to payroll, statutory compliance, foreign worker management, and general HR operations

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• How many years' experience do you have in an Administration Role?
• Which of the following types of qualifications do you have?
• Do you have Payroll Management experience?