Senior HR Operations Executive

Matrix Tech Pte. Ltd.; Kuala Lumpur; On-site; MYR 60,000 - 120,000; Full time

Benefits offered by this job

Performance-based rewards

Growth opportunities

Job summary

Matrix Malaysia Sdn. Bhd., a subsidiary of Matrix Group, seeks an experienced HR Operations professional to manage Malaysia HR functions.

You will handle onboarding/offboarding, employee data, and documentation, while coordinating payroll with vendors and finance to ensure accuracy and timeliness. You will ensure compliance with the Malaysia Employment Act and related regulations, acting as the local expert for policies, benefits, and procedures.

Qualifications

• Tertiary education in Human Resources Management or business-related disciplines.
• 3–5 years of experience in HR Operations, with strong exposure to Malaysia payroll and employment law.
• In-depth knowledge of the Malaysia Employment Act and related legislation.
• Excellent communication skills; flexible and approachable attitude.
• Proactive, responsible, organized, and a strong team player.
• Tech-savvy; comfortable using HRIS/AI systems and open to new tools.
• Fluent in English, Mandarin, and Malay; able to liaise with local and regional teams.

Responsibilities

• Oversee daily HR operations for the Malaysia office, including onboarding, offboarding, employee data management, letter issuance, and documentation.
• Coordinate and support local payroll runs with payroll vendors and finance for accuracy and timeliness.
• Ensure compliance with the Malaysia Employment Act and related legislations; act as local HR expert for inquiries.
• Serve as authorised local point of contact for statutory registrations (EPF, SOCSO, EIS) where local representation is required.
• Identify opportunities for process improvements and implement best practices to drive efficiency.

Skills

Communication skills

Problem solving

Organized

Team player

Tech-savvy

Education

Bachelor's degree in HR Management or related field

Tools

HRIS

AI systems

Payroll systems

Job description

Oversee daily HR operations for the Malaysia office, including onboarding, offboarding, employee data management, letter issuance, and documentation.

Coordinate and support local payroll runs, working closely with payroll vendors and finance to ensure accuracy and timeliness.

Ensure compliance with the Malaysia Employment Act and other related legislations, acting as the go-to expert for HR-related inquiries regarding local practices, policies, benefits, and procedures.

Act as the authorised local point of contact for statutory registrations and government-related HR matters (e.g. EPF, SOCSO, EIS) where a Malaysia-based representative is required.

Identify opportunities for process enhancements and implement best practices to drive efficiency within HR operations.

Develop, review, and maintain HR policies and procedures to ensure alignment with local labor law and organizational goals.

Maintain accurate and up-to-date employee records and documentation within HR systems and databases.

Support audits, statutory reporting, and any local government/regulatory submissions.

Partner with regional HR/People teams to ensure processes are consistent yet locally compliant.

Take ownership of other HR-related operational projects as assigned.

Job Requirements:

Tertiary education in Human Resources Management or business-related disciplines.

At least 3-5 years of experience in HR Operations, with strong exposure to Malaysia payroll and employment law.

Well versed with the Malaysia Employment Act and other related legislations.

Strong communication skills with a flexible and approachable attitude.

Strong problem solver with commitment to tackle problems in a positive and logical manner.

Proactive, responsible, well-organized, and strong team player.

Tech-savvy, comfortable using HRIS/ AI systems and open to adopting new tools.

Fluency in English, Mandarin, and Malay is a must, due to the need to liaise with local Malaysian stakeholders and regional teams across different language groups.

Immediately available will be preferred.

Matrix Malaysia Sdn. Bhd. (www.matrixmalaysia.com) is a subsidiary of the Matrix Group in Korea. We are a leading Information and Communication Technologies service provider. Matrix Malaysia assists you to expand your conventional business model to a proven success and a leading online (internet) business model. We are helping thousands of companies in Korea significantly improve business efficiency and productivity levels enterprise-wide. Matrix Malaysia’s services are a rapidly growth business and are always in the market for talented individuals to help take the company to the next level.In line with our rapid expansion, we invite highly motivated, mature, independent, dynamic and dedicated candidates to be part of our team in building a future technology based company. We offer performance based rewards and good future growth plan.

Matrix Malaysia Sdn. Bhd. (www.matrixmalaysia.com) is a subsidiary of the Matrix Group in Korea. We are a leading Information and Communication Technologies service provider. Matrix Malaysia assists you to expand your conventional business model to a proven success and a leading online (internet) business model. We are helping thousands of companies in Korea significantly improve business efficiency and productivity levels enterprise-wide. Matrix Malaysia’s services are a rapidly growth business and are always in the market for talented individuals to help take the company to the next level.In line with our rapid expansion, we invite highly motivated, mature, independent, dynamic and dedicated candidates to be part of our team in building a future technology based company. We offer performance based rewards and good future growth plan.

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