Senior HR Executive

Vertiv Co; Petaling Jaya; On-site; MYR 60,000 - 90,000; Full time

Job summary

Vertiv Co in Malaysia is seeking an experienced HR Generalist to support culture, engagement, onboarding, compliance and payroll processes. The role collaborates with Hiring Managers and external agencies to fulfill Malaysia team needs.

You will maintain HR records, implement policies, and drive data-driven insights. Requires 5+ years in generalist HR, strong communication, and proficiency in Excel and HRIS.

Qualifications

• Degree in HR/IR or similar.
• Strong analytical skills and proficient Excel usage.
• Knowledge of Employment and labor law.
• Experience with HR processes and enhancements.
• Experience with global matrix organizations; tech industry preferred.
• Minimum 5 years in generalist HR; conflict resolution skills.
• Strong verbal and written communication; good interpersonal skills.
• Professional, fair and empathetic in dealing with people.
• Excellent attention to detail.

Responsibilities

• Build relationships across the organization to foster trust and engagement.
• Collaborate with managers to support a high-performance culture.
• Support talent acquisition, onboarding, and visa processes as needed.
• Maintain HR documentation, policies and compliance; audits.
• Assist payroll submissions and government reporting.
• Lead HR projects and provide data analytics and reporting.
• Support learning and development and succession planning.

Skills

Analytical skills

Excel

Strong communicator

Attention to detail

Interpersonal skills

Empathetic

Education

Degree in HR/IR or similar

Tools

HRIS

Payroll software

Job description

JOB RESPONSIBILITIES:

Culture and Engagement:

• Build effective relationships within the organization to enable a culture of trust
• Collaborate with managers and teams to support a high-performance culture and employee engagement
• Execute culture and engagement initiatives and activities
• Support the business to retain critical talent and reduce turnover
• Provide insights from engagement surveys, employee feedback and exit interviews to improve employee retention
• Proactively participate and contribute to Culture Booster

Talent Acquisition and Onboarding:

• Partner with Hiring Managers, Talent Acquisition and external agencies to ensure the hiring needs of the Malaysia team are fulfilled in an effective and timely manner
• Support interviews as needed
• Administer headcount approval requests, budget for roles, offers to candidates, visas for transfer, etc
• Manage the onboarding and orientation process for new starters

Compliance:

• Keep abreast of employment laws and regulations in MY
• Provide advice and support to managers and employees as appropriate
• Maintain HR documentation, employee records, policies and procedures to meet compliance standards
• Coordinate internal and external HR-related audits, ensuring a green scorecard, actioning improvements promptly and proactively reducing the risk of any non-conformances
• Support Payroll in accurate and timely submission of government reports, such as WGEA

• Provide HR-related information for tenders and customer queries

• Administer credit card application approvals

Talent Management:

• Support and execute succession planning to build a strong pipeline of talent and leaders
• Support the development of employees based on the priorities that the business sets out to achieve as well as to support career aspiration of talent
• Assist to build strong leadership that is focused on high performance, teamwork, and development and retention of talent
• Support managers to identify training and competency needs of employees, source and organize training activities for learning and development plans

Compensation, Benefits and Cost Management:

• Support the management of headcount and labor cost to ensure fixed cost remains constant
• Administer monthly forecasting and annual headcount budgeting, providing key insights
• Support requests for employee moves, salary adjustments, etc. as appropriate, using judgement to constructively challenge and feedback in situations where an alternative approach is better suited
• Administer the Malaysia benefits program
• Support the merit review process
• Identify cost saving opportunities without impacting the performance of the organization
• Support the management of leave balances

Data Management

• To ensure accuracy of the data maintenance
• Ability to analyze and response to data/ census request

Performance Management and Employee Relations:

• Support performance processes including objective setting, mid-year reviews, end of year reviews

• Address employee issues including grievances, performance management, investigations, etc.

Others

Projects and Other Responsibilities:

• Undertake HR projects both locally and as part of the global/regional HR function
• From time to time, help develop programs relating to soft skills, team building and training
• Provide HR data analytics and reports as needed
• ISO audit preparation and participation
• Partner with the Health and Safety Manager and Payroll Coordinator for workers compensation, return to work and employee absence matters

Continuous Improvement:

• Identify opportunities for improvement in HR policies, procedures and processes
• Priorities and implement approved HR strategies to enhance productivity, high performance and the employee experience

WHS, Environment & Quality:

• Comply with all Work, Health & Safety, Environment and Quality obligations
• Actively practice and promote safety in the workplace

JOB QUALIFICATIONS:

• Degree in HR/IR or similar
• Strong in analytical skills and excel applications.
• Employment and labor law
• HR processes and enhancement
• Experience with global matrix organizations
• Experience within the technology industry preferred
• Min of 5 years’ experience in generalist HR
• Conflict resolution
• Strong communicator (verbal & written)
• Good interpersonal skills and has the ability to build trusting relationships
• Professional, fair and empathetic in dealing with people
• Attention to detail