Senior Executive Human Resources

ESSEX SOLUTIONS (KUALA LUMPUR) SDN. BHD.; Klang City; On-site; MYR 90,000 - 120,000; Full time

Benefits offered by this job

5-days work week

Performance bonus

Free Insurance (Term Life, Personal &

Job summary

ESSEX SOLUTIONS (KUALA LUMPUR) SDN. BHD. is seeking a proactive HR professional to support day-to-day HR functions including payroll, recruitment, employee relations, training administration, and compliance with Malaysian labour laws.

The role covers payroll processing, benefits, statutory submissions, talent acquisition, onboarding, industrial relations, policy governance, and performance management in a manufacturing plant setting.

Qualifications

• Bachelor’s degree or equivalent in HR/Business field.
• Minimum 5 years of HR experience in manufacturing environments.
• Hands-on experience with payroll, employee relations, and HR operations.
• Proficient in MS Office applications; familiarity with HRIS is advantageous.
• Knowledge of Malaysian labour laws and statutory requirements.

Responsibilities

• Handle payroll, compensation administration and statutory deductions.
• Manage full recruitment lifecycle from planning to onboarding.
• Oversee employee onboarding/offboarding and HR policies.
• Address employee relations, grievances, and disciplinary matters.
• Ensure compliance with Employment Act and industrial regulations.
• Coordinate performance management, training, and development programs.
• Maintain HR records, reports, and HRIS data.
• Support audits and HR governance activities.

Skills

Payroll processing

Recruitment

Employee relations

HR operations

Communication

Organizational skills

HRIS

MS Office

Policy governance

Education

Bachelor’s Degree in Human Resources Management

Bachelor’s Degree in Business Administration

Bachelor’s Degree in Psychology

Tools

HRIS

MS Office

Job description

We are seeking passionate, proactive, and people-oriented HR professionals to support the day-to-day human resource functions of our plant, including payroll, recruitment, employee relations, training administration, industrial relation, performance management, and compliance with Malaysian labour laws.

Responsibilities:

Payroll & Compensation Administration

Monthly payroll processing and ensure payroll accuracy.

Administer employee benefits, allowances, claims, overtime, incentives, and statutory deductions.

Ensure timely submission of EPF, SOCSO, EIS, PCB, and other statutory requirements.

Maintain payroll records and employee compensation data.

Prepare payment schedules and process monthly payments to suppliers, employees, and statutory bodies.

Talent Acquisition & Recruitment

Manage the full recruitment cycle, including manpower planning, job posting, sourcing, screening, interviewing, salary proposal, offer preparation, onboarding, and probation confirmation.

Work closely with Hiring Managers to understand manpower requirements and recruitment strategies.

Coordinate interviews, prepare interview evaluations, and conduct reference checks.

Build and maintain a strong talent pipeline through various recruitment channels.

Employee Onboarding & Offboarding

Coordinate employee onboarding, orientation, and induction programme.

Prepare employment contracts, confirmation letters, promotion, transfer, salary adjustment, and resignation documentation.

Conduct exit interviews and manage clearance procedures.

Employee Relations & Industrial Relations

Handle employee grievances, counselling, disciplinary matters, misconduct investigations, domestic inquiries, and conflict resolution.

Prepare warning letters, show cause letters, disciplinary documentation, and termination letters.

Ensure compliance with the Employment Act and company policies.

Foster a positive workplace culture and maintain healthy employee relations.

Assist in organizing staff events, welfare activities, and internal communications.

HR Policies, Compliance & Governance

Develop, review, and implement HR policies, SOPs, employee handbook, and HR best practices.

Ensure compliance with Malaysian Employment Act, Industrial Relations Act, Occupational Safety & Health requirements, and other labour regulations.

Support internal and external audits related to HR compliance.

Performance Management

Coordinate probation reviews, confirmation, annual performance appraisals, KPI tracking, and salary review exercises.

Support department heads in employee performance improvement initiatives and documentation

Assist HR manager in implementing performance improvement plans where required.

Learning & Development

Identify training needs and coordinate internal and external training programme.

Monitor employee training records and evaluate training effectiveness.

Support leadership development and career progression initiatives.

To provide support in Training & Development related activities (training arrangements, HRDC grant submission and follow ups, data maintenance including attendance, evaluation forms & certificates).

Maintain training records and monitor training effectiveness.

HR Operations & Administration

Maintain accurate employee records and HR documentation.

Manage attendance, leave administration, medical claims, insurance, and HRIS databases.

To ensure the upkeeping and track of documents, proper filing including employee records related to training, medical leave, and other employee data.

Prepare HR reports, organisation charts, manpower reports and turnover analysis,

Ensure all employee files and records are maintained in accordance with company policies.

Assist HR Manager in preparing and updating monthly reports/ any ad-hoc dashboard and projects.

To support flight ticket booking and hotel room reservation for staff and company guests.

Perform any other HR and administrative duties assigned by superior.

Requirements

Candidate must possess a Bachelor’s Degree in Human Resources Management, Business Administration, Psychology, or related field.

Minimum 5 years of HR experience in a manufacturing environment.

Hands-on experience in payroll, employee relations, and HR operations.

Good interpersonal, communication, and organizational skills.

Proficient in Microsoft Office applications (Excel, Word, PowerPoint, Team); experience with HRIS is an advantage

Able to work independently with minimal supervision.

Knowledge of Malaysian employment laws and statutory requirements will have an advantage

High level of confidentiality and professionalism.

Opportunities for professional development and continuous learning

Competitive remuneration package

Performance bonus

Free Insurance (Term Life, Personal Accident and Hospitalization & Surgical)

5-days work week (Monday - Friday @ 8.00am - 5.30pm)