Senior HR Executive (HR Generalist)

OTC Cosmetic Industries Sdn Bhd; Ijok; On-site; MYR 60,000 - 90,000; Full time

Job summary

OTC Cosmetic Industries Sdn. Bhd. is seeking a Senior HR Executive (HR Generalist) to manage end-to-end HR operations within a manufacturing environment.

You will drive recruitment, payroll coordination, employee relations, compliance, and safety programs while ensuring a positive, compliant workplace culture. You will coordinate manpower planning, maintain HR records, administer payroll, and support performance management and training initiatives.

Qualifications

• Minimum 3–5 years of HR experience, preferably in manufacturing.
• Good knowledge of Malaysian employment laws and HR practices.
• Experience in recruitment, HR operations, payroll coordination, and employee relations.
• Strong communication, organisational, and problem-solving skills.
• Proactive, detail-oriented, accountable, and able to work independently.
• Proficient in Microsoft Office.
• Good command of English and Bahasa Malaysia; Mandarin is a plus.

Responsibilities

• Manage end-to-end HR operations across recruitment, employee relations, payroll coordination, compliance, performance support, and safety and health.
• Maintain HR processes, support manpower needs, and promote a positive, accountable culture in a manufacturing setting.
• Coordinate recruitment activities, including screening, interviews, onboarding, vacancy tracking, and reporting.
• Handle employee lifecycle processes from confirmation to resignation/exit.
• Address disciplinary matters, show cause, warnings, grievances, and related documentation.
• Ensure proper approvals, record keeping, and compliance with company procedures.
• Coordinate monthly payroll, attendance, leave, and overtime records.
• Ensure compliance with EPF, SOCSO, EIS, PCB, and local laws.
• Coordinate training, performance appraisals, and employee engagement activities.
• Promote company values, teamwork, and a positive working culture.
• Coordinate workplace safety as Safety Coordinator; conduct safety inspections and HIRARC assessments.

Skills

Recruitment

Payroll coordination

Employee relations

HR operations

Communication

Microsoft Office

English

Bahasa Malaysia

Organisational skills

Education

HR degree or Diploma

Job description

As a Senior HR Executive (HR Generalist), you will manage end-to-end human resources operations across recruitment, employee relations, payroll coordination, compliance, performance support, and workplace safety and health. This role is responsible for maintaining effective HR processes, supporting business manpower needs, and promoting a positive, accountable, and compliant working culture within a manufacturing environment.

Key responsibilities

• Manage recruitment activities, including candidate screening, interviews, onboarding, vacancy tracking, and recruitment progress reporting.
• Coordinate manpower planning and hiring requirements with department heads.
• Maintain employee records, HR documentation, policies, standard operating procedures, and proper document control.
• Manage daily HR operations and employee lifecycle processes, including confirmation, resignation, and exit procedures.
• Handle employee disciplinary matters, show cause letters, warning letters, grievances, and related documentation.
• Ensure proper approval processes, authorisation, record keeping, and compliance with company procedures.
• Coordinate monthly payroll, attendance, leave, and overtime records.
• Ensure compliance with EPF, SOCSO, EIS, PCB, and Malaysian employment laws.
• Coordinate employee training and development activities, performance appraisals, and employee engagement initiatives.
• Promote company values, accountability, teamwork, and a positive working culture.
• Coordinate workplace safety and health activities as the appointed Safety Coordinator.
• Conduct safety inspections and coordinate HIRARC assessments.
• Maintain occupational safety and health records, safety documentation, and training activities.
• Monitor workplace safety compliance and liaise with JKKP when required.

What we're looking for

• Diploma or Degree in Human Resource Management, Business Administration, or a related field.
• Minimum 3–5 years of HR experience, preferably in a manufacturing environment.
• Good knowledge of Malaysian employment laws and HR practices.
• Experience in recruitment, HR operations, payroll coordination, and employee relations.
• Strong communication, organisational, and problem-solving skills.
• Proactive, detail-oriented, accountable, and able to work independently.
• Proficient in Microsoft Office.
• Good command of English and Bahasa Malaysia.
• Mandarin language skills are an added advantage.

We are the designated ODM of personal care and skincare products for many well-known local as well as international brands, with 2 prominent companies namely Living Natural Sdn. Bhd. and OTC Cosmetic Industries Sdn. Bhd., under the group umbrella. A specialist in one-stop ODM and OSM supply of cosmetic products, with young, energetic and international team , we cover the entire personal care and skincare product chain, from product conceptualization right up to market access!

We are the designated ODM of personal care and skincare products for many well-known local as well as international brands, with 2 prominent companies namely Living Natural Sdn. Bhd. and OTC Cosmetic Industries Sdn. Bhd., under the group umbrella. A specialist in one-stop ODM and OSM supply of cosmetic products, with young, energetic and international team , we cover the entire personal care and skincare product chain, from product conceptualization right up to market access!