HR & Admin Sr Executive

GAMALUX SDN. BHD.; Klang City; On-site; MYR 54,000 - 90,000; Full time

Job summary

GAMALUX SDN. BHD. is seeking a Factory HR & Admin professional to oversee day-to-day HR activities at the factory, acting as a main HR contact for employees, supervisors and department heads.

You will assist in handling employee misconduct, grievances, investigations, warnings and disciplinary cases, while coordinating recruitment and manpower for local and foreign workers. Familiarity with IR matters is preferred and independence in handling confidential matters is required.

Qualifications

• Diploma/Degree in Human Resource Management, Business Administration or related field.
• 5 years of HR & Administration experience, preferably in manufacturing/factory settings.
• Good knowledge of employee relations, disciplinary procedures, recruitment and foreign worker administration.
• Experience managing factory workers, hostel, security, vehicles and general admin is a plus.
• Familiar with IR matters (Disciplinary including Domestic Inquiry) and unions.
• Proficient in Microsoft Office and HR/attendance systems.

Responsibilities

• Oversee day-to-day HR activities at the factory and act as HR contact for employees, supervisors and department heads.
• Handle employee misconduct, grievances, investigations, warnings and disciplinary cases.
• Coordinate recruitment, onboarding and manpower for local and foreign factory workers.
• Manage foreign worker documentation, permits, quota applications and renewals.

Skills

Employee relations

Disciplinary procedures

Recruitment

Foreign worker administration

HR administration

Communication skills

Education

Diploma/Degree in Human Resource Management

Tools

MS Office

HRIS

Attendance systems

Job description

Factory HR & Employee Relations – Oversee day-to-day HR activities at the factory and serve as a key HR contact for employees, supervisors and Department Heads.

Employee Relations & Disciplinary Matters – Assist in handling employee misconduct, absenteeism, grievances, investigations, warning/show-cause letters and disciplinary cases.

Recruitment & Manpower Administration – Coordinate recruitment, onboarding and manpower requirements for local and foreign factory workers.

Foreign Worker Management – Manage foreign worker documentation, permits, quota applications, renewals, records and related government/agency matters.

Factory Hostel Management – Oversee worker accommodation, occupancy, inspections, maintenance, tenancy matters, utilities and related administration.

Security & Company Vehicle Administration – Monitor security manpower, attendance and service performance, as well as company vehicle usage, maintenance, documentation and related incidents.

Attendance, Leave & Overtime Support – Provide backup support for factory attendance, leave and overtime verification and payroll-related information.

Outsourced Workers & Factory Meals – Coordinate worker headcount, meal arrangements and verification of outsourced manpower and meal vendor invoices.

Job Descriptions & Organisation Structure – Maintain factory Job Descriptions, Organisation Charts, reporting structures and manpower records.

Factory Administration & Expenses – Monitor factory utilities, services, bills, vendors and administrative expenses.

Licences & Compliance – Assist in maintaining factory licences, permits, certificates and records, and coordinate with government authorities during inspections or audits.

Employee Welfare & Communication – Support employee welfare activities, HR communications, briefings, onboarding and offboarding.

HR Records & Reporting – Maintain accurate and confidential HR/administrative records and prepare manpower, HR and management reports.

Team Support & Ad Hoc Duties – Work closely with the Factory HR & Admin Executive and Head Office HR team, provide backup support and assist the HR & Admin Manager and Management on special projects and other assigned matters.

Requirements

Diploma/Degree in Human Resource Management, Business Administration or related field.

5 years of relevant HR & Administration experience, preferably in a manufacturing/factory environment.

Good knowledge of employee relations, disciplinary procedures, recruitment and foreign worker administration.

Experience in managing factory workers, hostel, security, company vehicles and general factory administration will be an advantage.

Familiar with IR matters (Disciplinary including conducting Domestic Inquiry)

Familiar with union environment.

Familiar with Malaysian employment requirements and HR practices.

Good communication, interpersonal, organisational and problem-solving skills.

Able to work independently, handle confidential matters and deal effectively with employees at different levels.

Proficient in Microsoft Office and HR/attendance systems.

Willing to be based at the factory in Pulau Indah, Klang.

Willing to work 5.5 days per week

COMPANY MISSION

To build the reputation and pioneer in providing the best oil palm-based product and offering the level best customer service. We constantly improve the quality of services by up grading technologies and methodology.

COMPANY PROFILE

Specializes in the trading and export of oil palm-based products on downstream operations. The Company has been a trader as well exporter of various palm oil products and oleochemicals for the manufacturing of soap and toiletry products for more than 25 years.

Our Company is exporting the products to various countries in Asia and Europe such as Pakistan, Hong Kong, India, Sri Lanka, Korea, China, Singapore, Italy, Spain, United Kingdom and other Europe countries.

COMPANY MISSION

To build the reputation and pioneer in providing the best oil palm-based product and offering the level best customer service. We constantly improve the quality of services by up grading technologies and methodology.