HR Operations Specialist - Malaysia

Henkel; Kuala Lumpur; Hybrid; MYR 120,000 - 180,000; Full time

Benefits offered by this job

Hybrid work model

Global wellbeing standards

Employee Share Plan with Henkel shares

Medical Coverage for employees and Dep

Dental, Health and Eye Screening

Job summary

Henkel Corporation is seeking an HROperations Specialist to deliver a consistent, employee‑focused HR experience across the organization. You will partner with HR Business Partners, Payroll and HR Systems to ensure accurate data, compliant processes, and high service standards throughout the employee lifecycle.

You will coordinate HR activities, support country‑level HR processes, update policies, prepare regulatory reports, and drive process improvements.

Qualifications

• Bachelor's degree in HR/BA or related field.
• Minimum 5 years of HR Operations experience in multinational settings.
• Strong knowledge of Malaysia employment legislation, payroll, benefits, and compliance.
• Experience with end-to-end employee lifecycle processes.

Responsibilities

• Coordinate and execute HR activities and admin tasks to ensure effective day-to-day HR operations.
• Provide country-level HR support to managers and employees, ensuring compliance with corporate standards and local laws.
• Develop and update HR policies; prepare and maintain regulatory reports.
• Communicate company policies and support HR projects, organize employee sessions and onboarding activities.
• Liaise with external vendors for employment passes, health insurance, and EAP.
• Analyze HR data to provide actionable insights and support regional HR projects and initiatives.
• Lead and assist with HR projects across the region for smooth execution.

Skills

HR Operations

Payroll knowledge

HR systems (SAP, Workday)

Analytical mindset

Stakeholder management

Multicultural collaboration

Attention to detail

Education

Bachelor's Degree in Human Resources

Bachelor's Degree in Business Administration

Tools

SAP

Workday

Time & Attendance systems

Job description

About this Position

As an HROperations Specialist, you will play a key role in delivering a consistent,efficient, and employee-focused HR experience across the organization. Thisposition serves as a trusted partner to employees, HR teams, and businessstakeholders by ensuring that core HR processes and employee data are managedaccurately, compliantly, and with a high standard of service. Your work willdirectly support the smooth execution of the employee lifecycle, helping createa positive workplace experience while maintaining operational excellence. Youwill be part of a collaborative HR Operations team that works closely with HRBusiness Partners, Payroll, HR Systems, and other functional teams to providereliable HR support and continuously improve processes. This role offers theopportunity to contribute to meaningful improvements in how HR services aredelivered, combining attention to detail, problem-solving, and customer focusto help the organization operate effectively and support its people.

What you´ll do

• Coordinates and executes the HR activities and administrative tasks to ensure effective day-to-day HR operations and service delivery
• Provides support to managers and employees and executes respective HR processes at the country level; Ensures HR practices and policies are compliant to corporate standards, audit requirements, statutory regulations and local laws
• Assists in the development and updating of HR policies and procedures; Prepares and maintain reports required by federal, state, and local regulatory agencies
• Communicates company policies and ensure they are understood and followed within the organization; Supports HR Projects and initiatives, organize employee sessions and workshops, new hire orientation, townhalls, and other employee activities
• To liaise with the external vendors for employment pass application/renewal processes, medical health insurance, medical outpatient, and employee assistance program (EAP)
• Identify areas for improvement and adopt best practices, with focus on user experience HR key metrics analysis and reporting on regular basis; enable analytics culture within HR
• Analyze HR data to provide actionable insights Lead HR projects, initiatives and track key metrics.
• Lead and assist with HR projects and initiatives, ensuring smooth execution across the region

What makes you a good fit

• Bachelor's Degree in Human Resources, Business Administration, or a related discipline;
• Minimum 5 years of HR Operations experience in a multinational organization.
• Strong knowledge of Malaysia employment legislation, payroll, benefits administration, statutory requirements, social security, income tax, and labor regulations;Strong attention to detail with the ability to maintain accurate employee data, records, and compliance documentation.
• Experience supporting end-to-end employee lifecycle processes, including onboarding, offboarding, employee documentation, leave administration, and employee relations support.
• Proficient in HR systems such as SAP, Workday, Time & Attendance systems, and other HR technology platforms;Exposure to HRIS, digitalization, process automation, or AI-enabled HR solutions is an advantage.
• Strong communication and stakeholder management skills, with the ability to work effectively in a matrix and multicultural environment; Collaborative team player who can partner with local and regional HR teams to support cross-country initiatives and projects.
• Self-motivated, results-oriented, and able to manage multiple priorities in a fast-paced environment.
  Experience supporting regional HR projects, process improvement initiatives, or HR reporting activities is an advantage.

Some perks of joining Henkel

• Flexible work scheme with flexible hours, hybrid work model, and work from anywhere policy for up to 30 days per year
• Diverse national and international growth opportunities
• Global wellbeing standards with health and preventive care programs
• Gender-neutral parental leave for a minimum of 8 weeks
• Employee Share Plan with voluntary investment and Henkel matching shares
• Medical Coverage for employees and eligible dependents
• Additional EPF Contribution
• Dental, Health and Eye Screening etc for employees and eligible dependents
• Discounts on company products

At Henkel, we come from a broad range of backgrounds, perspectives, and life experiences. We believe the uniqueness of all our employees is the power in us. Become part of the team and bring your uniqueness to us! We welcome all applications across different genders, origins, cultures, religions, sexual orientations, disabilities, and generations.