HR & Admin Executive

Bucher Hydraulics (Malaysia) Sdn. Bhd.; Ulu Tiram; Sur place; MYR 42 000 - 54 000; Plein temps

Résumé du poste

Bucher Hydraulics (Malaysia) Sdn. Bhd. is seeking an HR Generalist to manage recruitment, payroll, and employee relations at our Johor manufacturing site.

You will coordinate interviews, onboard new joiners, handle attendance and statutory contributions, and ensure compliance with Malaysian employment laws. The role requires strong communication and organizational skills in Bahasa Malaysia and English.

Qualifications

• Diploma or Bachelor's degree in HRM/BA or related field.
• Minimum 2-3 years of HR/administrative experience in manufacturing.
• Knowledge of Malaysian Employment Act and relevant labour regulations.
• Experience with payroll administration and HRIS.

Responsabilités

• Handle end-to-end recruitment for operators, technicians, and staff.
• Coordinate walk-in interviews and mass hiring activities.
• Liaise with recruitment agencies and manage foreign worker matters, where applicable.
• Prepare offer letters and employment contracts.
• Manage new joiner documentation and induction, including safety briefings and company rules.
• Coordinate PPE issuance and factory orientation.
• Process employee resignations, terminations, and clearance procedures.
• Maintain employee records for local and foreign workers.
• Monitor daily attendance, including shift schedules, overtime, lateness, and absenteeism.
• Verify timesheets and coordinate with production supervisors.
• Update employee leave records and shift schedules.
• Compile payroll data, including overtime, allowances, claims, and unpaid leave.
• Assist in monthly payroll processing.
• Support statutory contributions, including EPF, SOCSO, PCB, and EIS.
• Assist in handling disciplinary matters and grievance handling.
• Ensure compliance with the Malaysian Employment Act and factory regulations.
• Prepare HR reports, including headcount, employee turnover, and absenteeism.
• Support internal and external audits, including ISO audits.
• Coordinate mandatory training, including safety, SOP, and compliance training.
• Maintain training records and documentation for audit purposes.

Connaissances

Communication

Interpersonal skills

Problem-solving

Multitasking

Bilingual (BM and EN)

Formation

Diploma or Bachelor's Degree in HRM/BA

Outils

HRIS

Microsoft Office

Description du poste

Handle end-to-end recruitment for operators, technicians, and staff.

Coordinate walk-in interviews and mass hiring activities.

Liaise with recruitment agencies and manage foreign worker matters, where applicable.

Prepare offer letters and employment contracts.

2) Employee Administration

Manage new joiner documentation and employee induction, including safety briefings and company rules.

Coordinate PPE issuance and factory orientation.

Process employee resignations, terminations, and clearance procedures.

Maintain employee records for local and foreign workers.

Maintain proper documentation for all employee cases.

Monitor daily attendance, including shift schedules, overtime, lateness, and absenteeism.

Verify timesheets and coordinate with production supervisors.

Update employee leave records and shift schedules.

Compile payroll data, including overtime, allowances, claims, and unpaid leave.

Assist in monthly payroll processing.

Support statutory contributions, including EPF, SOCSO, PCB, and EIS.

4) Employee Relations & Compliance

Assist in handling disciplinary matters, including warning letters and misconduct cases.

Support grievance handling and employee engagement activities.

Ensure compliance with the Malaysian Employment Act and factory regulations.

Prepare HR reports, including headcount, employee turnover, and absenteeism.

Support internal and external audits, including ISO audits.

5) Training & Development

Coordinate mandatory training, including safety, SOP, and compliance training.

Maintain training records and documentation for audit purposes.

Administration (Admin)

1) 5S Implementation

Act as the primary point of contact for internal teams and external contractors to uphold and improve factory 5S standards.

Ensure a safe, organized, and efficient workplace.

2) Landscape & Grounds Maintenance

Oversee the upkeep and maintenance of campus lawns and green areas.

Coordinate with service providers to maintain a professional and welcoming working environment.

Qualifications & Requirements:

Diploma or Bachelor's Degree in Human Resource Management, Business Administration, or a related field.

Minimum 2-3 years of relevant HR and administrative experience, preferably in a manufacturing environment.

Good knowledge of Malaysian Employment Act 1955 and relevant labour regulations.

Familiarity with payroll administration, statutory contributions, recruitment, and employee relations.

Experience in HRIS and Microsoft Office applications.

Good communication, interpersonal, and problem-solving skills.

Able to work independently, manage multiple tasks, and meet deadlines.

Good command of Bahasa Malaysia and English.

Strong organizational skills and attention to detail.

Unlock job insights

Hirer responsiveness Salary match Number of applicants