Senior HR cum Admin Executive

LUMERIA POWER SDN. BHD.; Kuala Lumpur; On-site; MYR 60,000 - 90,000; Full time

Job summary

LUMERIA POWER SDN. BHD. invites a dedicated Human Resources Administration and Labor Compliance Support to join our Kuala Lumpur team. You will assist in recruitment, onboarding, payroll support and maintain HR records in line with the Employment Act 1955 and Malaysian labour laws.

You will also handle general office administration, staff documentation and HR policy implementation, with opportunities to coordinate company events and contribute to a structured corporate environment.

Qualifications

• Diploma or Degree in Human Resources, Business Administration, Management or related field.
• Minimum 5 years of relevant HR experience.
• Knowledge of Malaysia Employment Act 1955, labour law requirements and HR practices.
• Good communication, interpersonal and coordination skills.
• Organised, detailed and able to handle confidential information.
• Proficient in Microsoft Office & HRMS software.

Responsibilities

• Assist in the recruitment process, including job posting, candidate screening, interview coordination, reference checking and onboarding arrangement.
• Prepare and maintain employee personal files, offer letters, employment contracts, confirmation letters, warning letters, resignation documents and other HR-related records.
• Maintain and update staff master list, attendance records, leave records, medical certificate records, overtime records and other employee data.
• Ensure HR records and administrative practices are maintained in compliance with the Employment Act 1955, applicable Malaysian labor laws, statutory requirements and Company policies.
• Coordinate new staff onboarding, orientation, staff documentation, policy acknowledgement, anti-bribery acknowledgement, conflict of interest declaration and company asset acknowledgement.
• Assist in payroll supporting matters by compiling attendance, leave, unpaid leave, overtime, allowances, claims and other payroll-related information for submission to the relevant department.
• Support statutory and HR documentation matters relating to EPF, SOCSO, EIS, PCB/payroll support, employee records and other employment-related requirements where applicable.
• Support employee benefits administration, staff welfare, uniform records, PPE acknowledgement and general HR documentation.
• Assist in HR policy implementation, staff handbook acknowledgement, disciplinary documentation and internal communication in accordance with Company policy.
• Prepare HR reports, attendance summaries, leave summaries and other HR-related updates as required by management.
• Handle daily office administration, including stationery, office supplies, courier, printing, filing, meeting arrangement and office maintenance coordination.
• Maintain proper filing for HR, admin, office record, staff acknowledgement and internal memo documents.
• Coordinate company events, staff activities, internal meetings and other administrative arrangements as required.
• Act as the first point of contact for general HR and administrative enquiries.
• Perform any other HR or administrative duties assigned by management from time to time.

Skills

Communication

Interpersonal skills

Coordination skills

Education

Diploma or Degree in Human Resources, Business Administration, Management or related field

Tools

Microsoft Office

HRMS software

Job description

A. Human Resources Administration and Labor Compliance Support

Assist in the recruitment process, including job posting, candidate screening, interview coordination, reference checking and onboarding arrangement.

Prepare and maintain employee personal files, offer letters, employment contracts, confirmation letters, warning letters, resignation documents and other HR-related records.

Maintain and update staff master list, attendance records, leave records, medical certificate records, overtime records and other employee data.

Ensure HR records and administrative practices are maintained in compliance with the Employment Act 1955, applicable Malaysian labor laws, statutory requirements and Company policies.

Coordinate new staff onboarding, orientation, staff documentation, policy acknowledgement, anti-bribery acknowledgement, conflict of interest declaration and company asset acknowledgement.

Assist in payroll supporting matters by compiling attendance, leave, unpaid leave, overtime, allowances, claims and other payroll-related information for submission to the relevant department.

Support statutory and HR documentation matters relating to EPF, SOCSO, EIS, PCB/payroll support, employee records and other employment-related requirements where applicable.

Support employee benefits administration, staff welfare, uniform records, PPE acknowledgement and general HR documentation.

Assist in HR policy implementation, staff handbook acknowledgement, disciplinary documentation and internal communication in accordance with Company policy.

Prepare HR reports, attendance summaries, leave summaries and other HR-related updates as required by management.

B. General Administration

Handle daily office administration, including stationery, office supplies, courier, printing, filing, meeting arrangement and office maintenance coordination.

Maintain proper filing for HR, admin, office record, staff acknowledgement and internal memo documents.

Coordinate company events, staff activities, internal meetings and other administrative arrangements as required.

Act as the first point of contact for general HR and administrative enquiries.

Perform any other HR or administrative duties assigned by management from time to time.

Requirements

Diploma or Degree in Human Resources, Business Administration, Management or related field.

Minimum 5 years of relevant HR experience.

Knowledge of Malaysia Employment Act 1955, labour law requirements and HR practices.

Good communication, interpersonal and coordination skills.

Organised, detailed and able to handle confidential information.

Proficient in Microsoft Office & HRMS software.

Able to work independently and follow deadlines.

Added Advantage

Experience working in a public listed company, group company or structured corporate environment will be an added advantage.

Experience in manufacturing, factory, logistics or trading environment will be an added advantage.

What can I earn as a Human Resources and Administration Executive