Senior HR & Admin Executive

PREEMINENT AUTO SDN BHD; Petaling Jaya; On-site; MYR 60,000 - 120,000; Full time

Job summary

PREEMINENT AUTO SDN BHD is seeking a Senior HR & Admin Executive to manage the company’s human resources and administrative functions, ensuring compliance with Malaysia’s employment laws and company policies. You will oversee recruitment, payroll coordination, performance management, HR policies, and general administration while supporting management and staff.

The role covers employee relations, payroll, documentation, HR reporting, and coordinating HR projects.

Qualifications

• Bachelor's Degree in HRM, Business Administration, or related field.
• 5-8 years of HR and Admin experience, preferably handling HR functions independently.
• Experience in payroll administration, recruitment, employee relations, and HR operations.
• Familiarity with HRIS, payroll systems, and Microsoft Office applications.
• Strong organizational, analytical, problem-solving, and coordination skills.
• Good communication, interpersonal, and stakeholder management abilities.

Responsibilities

• Manage full recruitment cycle: job posting, screening, interview coordination, selection, onboarding.

Skills

Payroll processing

Employee relations

Policy development

Confidentiality

Education

Bachelor's Degree in HR Management

Tools

HRIS

MS Office

Payroll software

Job description

About the Role - Senior HR & Admin Executive

As a Senior HR & Admin Executive, you will be responsible for managing and coordinating the company's human resources and administrative functions to ensure efficient daily operations and compliance with relevant employment laws and company policies.

This role oversees recruitment, employee relations, payroll coordination, performance management, HR policies, and general administration while providing HR support and guidance to management and employees.

Key Responsibilities

Human Resources

Manage the full recruitment cycle, including job posting, candidate screening, interview coordination, selection, and onboarding.

Coordinate employee onboarding, confirmation, contract renewals, transfers, resignations, and offboarding processes.

Administer monthly payroll processes, including salary adjustments, overtime, allowances, deductions, and statutory contributions.

Monitor employee attendance, leave records, claims, and other HR-related documentation.

Ensure compliance with the Malaysia Employment Act 1955, Industrial Relations Act, and relevant statutory requirements, including EPF, SOCSO, EIS, and PCB.

Handle employee relations matters, including grievances, disciplinary issues, staff misconduct, and workplace concerns.

Assist in developing, reviewing, and implementing HR policies, procedures, and employee guidelines.

Coordinate performance appraisal exercises, employee confirmation reviews, and annual salary increment processes.

Identify training and development needs and coordinate relevant training programmes to enhance employee performance.

Maintain accurate and up-to-date employee records, personnel files, HR databases, and documentation.

Prepare HR reports, manpower updates, recruitment status reports, and other HR-related analysis for management review.

Provide HR advice and support to department heads and employees on employment matters and company policies.

Administration

Manage and coordinate daily office administration to ensure smooth and efficient business operations.

Oversee office facilities, maintenance, utilities, supplies, and general administrative requirements.

Coordinate procurement activities, including sourcing quotations, vendor negotiations, purchase requests, and office supplies.

Monitor and maintain company assets, equipment, insurance policies, licenses, and renewal schedules.

Liaise with external vendors, contractors, service providers, and relevant government authorities on administrative matters.

Coordinate office arrangements, company events, staff activities, and other administrative initiatives.

Ensure proper documentation, filing systems, and administrative records are maintained.

Monitor workplace safety, cleanliness, security, and general office conditions.

Support management in ad hoc HR and administrative projects as assigned.

Required Qualifications

Bachelor's Degree in Human Resource Management, Business Administration, or a related field.

Minimum 5-8 years of relevant experience in Human Resources and Administration, preferably with exposure to independently handling HR functions.

Practical experience in payroll administration, recruitment, employee relations, and HR operations.

Familiarity with HRIS, payroll systems, and Microsoft Office applications.

Strong organizational, analytical, problem-solving, and coordination skills.

Good communication, interpersonal, and stakeholder management abilities.

Ability to work independently, manage multiple priorities, and handle confidential information professionally.