HR Executive

BUBBLE GUM X SDN BHD; Shah Alam; On-site; MYR 60,000 - 90,000; Full time

Benefits offered by this job

Medical Dental Travelling allowance, 0

Job summary

Bubble Gum X Sdn Bhd is seeking an HR Executive to support day-to-day HR operations across the employee lifecycle, including recruitment support, onboarding, documentation, staff relations, performance and disciplinary matters, welfare, and offboarding.

The role requires someone who is organised, detail-oriented, and able to communicate with employees at different levels, while handling confidential matters professionally and in line with Malaysian labour regulations.

Qualifications

• Diploma or Bachelor's degree in HR Management/Business Administration/Management or related field.
• 3–4 years of relevant HR experience (HR Operations, Employee Relations, or related role).
• Good understanding of HR processes and employee documentation.
• Knowledge of Malaysian employment and labour regulations is advantageous.
• Excellent communication and interpersonal skills.
• Able to handle confidential information professionally.

Responsibilities

• Manage and coordinate the employee lifecycle, including onboarding, employment documentation, transfers, confirmations, and offboarding.
• Support recruitment activities: candidate coordination, interview arrangements, documentation and onboarding.
• Prepare and maintain HR documents such as offer letters, confirmation letters, warning letters, PIP, transfer letters and termination letters.
• Maintain accurate employee records, HR systems, organisation charts and related documentation.
• Address employee enquiries, feedback, grievances, and other HR matters professionally.

Skills

Communication skills

Interpersonal skills

Organisational skills

Time management

Documentation

Education

Diploma or Bachelor's Degree in Human Resources Management or related field

Job description

The HR Executive will support the day-to-day HR operations and manage various stages of the employee lifecycle, including recruitment support, onboarding, employee documentation, staff relations, performance and disciplinary matters, employee welfare, and offboarding. This role requires someone who is organised, detail-oriented, comfortable communicating with employees at different levels, and able to handle HR matters professionally and confidentially.

Key responsibilities

Manage and coordinate the employee lifecycle, including onboarding, employment documentation, transfers, confirmations, and offboarding.

Prepare and maintain HR documents such as offer letters, confirmation letters, warning letters, Performance Improvement Plans (PIP), transfer letters, and termination letters.

Maintain accurate and up-to-date employee records, HR systems, organisation charts, and related documentation.

Support recruitment activities, including candidate coordination, interview arrangements, documentation, and onboarding.

Handle employee enquiries, feedback, grievances, and general HR-related matters professionally.

Assist in managing employee disciplinary and misconduct cases, including documentation, investigation follow-ups, and PIP progress.

Ensure HR practices and documentation are in compliance with company policies and applicable Malaysian labour requirements.

Conduct regular visits to company outlets/locations to engage with employees, gather feedback, and understand operational HR matters.

Prepare structured employee feedback and HR reports for Management.

Assist with employee welfare matters, including accommodation/hostel arrangements where required.

About you

Diploma or Bachelor's Degree in Human Resources Management, Business Administration, Management, or a related field.

Minimum 3-4 years relevant working experience in Human Resources, HR Operations, Employee Relations, or a related role is preferred.

Good understanding of HR processes and employee documentation.

Knowledge of Malaysian employment and labour regulations will be an advantage.

Good communication and interpersonal skills.

Able to communicate professionally with employees at different levels.

Strong organisational and time-management skills.

Detail-oriented with good documentation and follow-up skills.

Able to handle confidential and sensitive employee information professionally.

Unlock job insights

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Perks and benefits

• Medical Dental Travelling allowance, Staff purchase, Corporate In

What can I earn as a Human Resources Executive