RM 7k Mandarin Speaker Senior Executive Human Resources KL

Nexpipo; Kuala Lumpur; On-site; MYR 65,000 - 105,000; Full time

Job summary

Nexpipo in Kuala Lumpur, Malaysia is seeking a Senior HR Executive to manage full-spectrum HR for a fast-paced, diverse workforce spanning office, sales, warehouse and operations. You will ensure compliant HR operations and support company growth.

Responsibilities include end-to-end recruitment, payroll processing, employee relations, training, and HR reporting, with emphasis on compliance with local labour laws and statutory submissions.

Qualifications

• Diploma or degree in Human Resource Management, Business Administration or a related field
• Hands-on payroll experience including shift, overtime and incentive calculations
• Strong communication skills; able to deal with staff at all levels, from operations to management

Responsibilities

• Run end-to-end hiring for all levels, including volume hiring for sales, merchandisers, promoters and warehouse staff
• Prepare and check monthly payroll, including shift allowances, overtime, claims, and incentives or commission
• Ensure HR practices follow the Employment Act 1955 and other labour laws; handle grievances and inquiries
• Coordinate training plans, including sales, product and safety training, and HRD Corp claims
• Maintain confidential HR records; generate headcount, turnover, overtime and manpower cost reports
• Guide and supervise junior HR or admin staff and plan employee engagement activities

Skills

Communication

Organised

MS Office (Excel)

English & Malay

Education

Diploma or degree in HRM/Business Admin

Tools

Info-Tech or SQL Payroll or Kakitangan

Job description

About the role
Our client, FMCG company, is looking for an experienced Senior HR Executive to manage full-spectrum HR for a fast-paced, diverse workforce. This covers office and sales staff as well as warehouse or operations staff. You will keep HR operations running smoothly and compliant while supporting the company's growth.

Recruitment & onboarding

• Run end-to-end hiring for all levels, including volume hiring for sales, merchandisers, promoters and warehouse or production staff
• Work with recruitment agencies and job portals, and manage walk-in interviews
• Coordinate onboarding, orientation and probation reviews

Payroll & compensation

• Prepare and check monthly payroll, including shift allowances, overtime, claims, and sales incentives or commission
• Handle statutory submissions on time: EPF, SOCSO, EIS, PCB/MTD, HRD Corp, and EA Forms at year end
• Manage attendance, leave and time records across the office, branches and operations sites
• Handle work permit applications and renewals, levy payments, FOMEMA medical checks and insurance
• Make sure worker accommodation and records follow Act 446 and relevant labour regulations

Employee relations & compliance

• Make sure HR practices follow the Employment Act 1955 and other labour laws
• Handle grievances, disciplinary cases and domestic inquiries, including at operations and warehouse level
• Prepare contracts, HR letters, warning letters and termination documents
• Draft, update and enforce HR policies and the employee handbook
• Support workplace safety (OSHA 1994) and the safety committee together with operations

Training & performance

• Coordinate training plans, including sales, product and safety training, and HRD Corp claims
• Support the yearly appraisal, KPI setting and increment/bonus exercise

HR administration & reporting

• Keep employee records and HR systems accurate and confidential
• Prepare HR reports, such as headcount, turnover, overtime and manpower costs
• Plan employee engagement activities and company events
• Guide and supervise junior HR or admin staff

Requirements

• Diploma or degree in Human Resource Management, Business Administration or a related field
• At least 3-5 years of HR generalist experience, preferably in FMCG, manufacturing, distribution or retail
• Good working knowledge of the Employment Act 1955 and Malaysian statutory requirements
• Hands-on payroll experience, including shift, overtime and incentive calculations
• Experience managing foreign workers is a strong advantage
• Experience handling disciplinary cases and domestic inquiries
• Experience with HR or payroll software, such as Info-Tech, SQL Payroll or Kakitangan, is an advantage
• Strong communication skills; able to deal with staff at all levels, from operations to management
• Organised, detail-oriented and good at keeping information confidential
• Proficient in MS Office, especially Excel
• Good command of English and Malay; Mandarin is an advantage