HR Assistant

Zubir Food Sdn Bhd; Masai; Sur place; MYR 39 000 - 61 000; Plein temps

Résumé du poste

Zubir Food Sdn Bhd is seeking an HR Assistant to support the HR team with daily administrative duties, end-to-end recruitment, and confidential records management across manufacturing and operations.

You will coordinate leave, attendance, onboarding, and payroll support; candidates with 1–2 years of HR experience and familiarity with Malaysia's Employment Act are encouraged to apply; interns welcome.

Qualifications

• Diploma or Bachelor's degree in HRM, Business Admin, Psychology, or related field.
• 1–2 years in HR admin or assistant role.
• Good understanding of Malaysian Labour Law and basic EPF/SOCSO/EIS requirements.

Responsabilités

• Post job advertisements on recruitment platforms and social media channels.
• Screen resumes, schedule interviews, and coordinate candidate logistics with hiring managers.
• Prepare onboarding packages and schedule orientation sessions for new hires.
• Maintain and update confidential employee files and ensure data privacy.
• Issue HR letters including contracts, confirmations, and announcements.
• Manage leave applications, attendance, and medical claim records.
• Assist in payroll data processing, OT, allowances, and attendance entries.
• Coordinate statutory deductions and registrations (EPF, SOCSO, EIS, PCB).
• Assist as first point of contact for routine employee inquiries on policies and benefits.
• Support workforce coordination for factory, warehouse, and operations personnel.

Connaissances

HR administration

Recruitment support

MS Office

English & Bahasa Malaysia

Confidentiality

Interpersonal skills

Formation

HR/BA/psychology degree

Outils

HRIS Systems

Microsoft Excel

Description du poste

As an HR Assistant, you will serve as a foundational support pillar for the Human Resources team. You will handle daily administrative HR duties, assist in end-to-end recruitment, maintain confidential employee records, coordinate leave and attendance tracking, and support payroll preparation for our manufacturing and operational personnel.

Key responsibilities

• Post job advertisements across recruitment platforms (e.g., SEEK, JobStreet) and social media channels
• Screen resumes, schedule interviews, and coordinate candidate logistics with hiring managers
• Prepare onboarding packages, schedule initial orientation sessions, and assist new hires with documentation
• Maintain and update physical and digital employee files ensuring compliance and strict confidentiality
• Issue HR letters including employment contracts, confirmation letters, and administrative announcements
• Manage leave applications, medical claim submission records, and daily attendance logs
• Assist in processing monthly payroll data, verifying OT (overtime) records, allowances, and attendance entries
• Coordinate statutory deductions and registrations (EPF, SOCSO, EIS, PCB)
• Act as a point of contact for routine employee inquiries regarding leave balances, company policies, and benefits
• Support workforce coordination for factory, warehouse, and operational personnel

Interns are most welcome to apply.

About you

• Diploma or Bachelor's Degree in Human Resource Management, Business Administration, Psychology, or a related discipline
• 1–2 years of hands-on experience in an HR administrative or assistant role
• Good understanding of Malaysian Labor Law, Employment Act guidelines, and basic statutory requirements (EPF, SOCSO, EIS)
• Familiarity with HR software/HRIS systems and proficiency in Microsoft Office (Excel, Word)
• Fluency in Bahasa Malaysia and English (spoken and written)
• Strong interpersonal skills, high level of integrity, strong organizational skills, and ability to handle confidential information discreetly

About us

Zubir Food Sdn Bhd is an established Malaysian food manufacturing and distribution enterprise specializing in Halal food products, spice pastes, and food processing.