Senior HR & Admin Executive

Solarlink Energy Sdn Bhd; Petaling Jaya; On-site; MYR 60,000 - 90,000; Full time

Job summary

Solarlink Energy Sdn Bhd is seeking a Senior HR & Admin Executive to manage the full spectrum of HR and administrative functions, guiding management and staff, and driving HR policy improvements in a dynamic Malaysian environment.

The role emphasizes ensuring compliance with the Employment Act 1955, KPI-driven performance management, and ISO 9001:2015 QMS alignment, while handling HRIS (HReasily) and office administration to support smooth workforce operations.

Qualifications

• Bachelor's Degree in HRM, Business Administration or a related field.
• Minimum 5 years of HR and Administration experience.
• Strong knowledge of the Employment Act 1955 and Malaysian labour regulations.
• Experience in KPI management, performance appraisal and training and development.
• Knowledge of ISO 9001:2015 QMS and document control.
• Strong communication, organizational and problem-solving skills.
• Able to work independently and handle confidential information.
• Experience with HRIS systems, especially HReasily.
• Mandarin-speaking candidates are preferred to facilitate communication with Mandarin-speaking staff.

Responsibilities

• Manage the full spectrum of HR and administrative functions for the company.
• Ensure HR practices comply with the Employment Act 1955 and other applicable Malaysian labour laws.
• Handle HRD Corp/HRDF matters, including training grant applications, claims, levy monitoring and documentation.
• Plan, coordinate and monitor employee training and development programmes.
• Coordinate the Company's performance appraisal process, including KPI setting, tracking, reviewing and reporting.
• Work with HODs to monitor employee performance and identify training and development needs.
• Develop, review and update HR policies, employee handbooks, employment contracts, forms and procedures.
• Assist in implementing and maintaining ISO 9001:2015 QMS requirements, including HR documentation, SOPs, internal audits and corrective actions.
• Oversee general office administration, facilities, supplies, vendor coordination and company activities.
• Perform other duties and responsibilities as assigned by management.

Skills

HR policy development

Regulatory compliance

Employee relations

KPI management

Training & development

Communication skills

Confidential information handling

ISO 9001 knowledge

HReasily (HRIS)

Education

Bachelor's degree in Human Resource Management or related field

Tools

HReasily

Job description

The Senior HR & Admin Executive is responsible for managing the Company's full spectrum of Human Resources and administrative functions, ensuring smooth HR operations, regulatory compliance, employee development and effective workforce management. The role requires an experienced HR professional who can work independently, provide HR guidance to management and employees, and continuously improve HR policies, procedures and operational processes.

Key Responsibilities

Manage the full spectrum of HR functions, including recruitment, onboarding, payroll coordination, compensation and benefits, employee relations, etc.

Ensure HR practices comply with the Employment Act 1955 and other applicable Malaysian labour laws and statutory requirements.

Handle HRD Corp/HRDF matters, including training grant applications, claims, levy monitoring and documentation.

Plan, coordinate and monitor employee training and development programmes.

Coordinate the Company's performance appraisal process, including KPI setting, tracking, reviewing and reporting.

Work with HODs to monitor employee performance and identify training and development needs.

Develop, review and update HR policies, employee handbooks, employment contracts, forms and procedures.

Assist in implementing and maintaining ISO 9001:2015 QMS requirements, including HR documentation, SOPs, internal audits and corrective actions.

Oversee general office administration, facilities, supplies, vendor coordination and company activities.

Perform other duties and responsibilities as assigned by management.

Requirements

Bachelor's Degree in Human Resource Management, Business Administration or a related field.

Minimum 5 years of relevant working experience in HR and Administration.

Strong knowledge of the Employment Act 1955 and Malaysian labour regulations.

Experience in KPI management, performance appraisal and training and development.

Knowledge of ISO 9001:2015 QMS, operational SOPs and document control.

Strong communication, organizational and problem-solving skills.

Able to work independently, handle confidential information and communicate effectively with all levels of employees.

Experience with HRIS systems, particularly HReasily, will be an added advantage.

Mandarin-speaking candidates are preferred to facilitate communication with Mandarin-speaking staff.