Senior HR & Admin Executive

Nation Success; Kajang; On-site; MYR 120,000 - 180,000; Full time

Job summary

Nation Success Malaysia is seeking an experienced HR professional to serve as the primary point of contact for employees on terms, benefits, leave, attendance and company policies. You will maintain confidential records and support onboarding, transfers, offboarding, and employee relations.

You will also manage foreign worker documentation, work permits, immigration matters, and liaise with government agencies.

Qualifications

• Bachelor’s degree in HR, business administration, management, or related field.
• Minimum 5 years of relevant HR experience.
• Good knowledge of Malaysian employment practices and statutory requirements.
• Experience in recruitment and general HR operations.
• Experience with HR2000 payroll systems is an advantage.
• Proficient in Microsoft Office, particularly Excel.
• Good command of English and Bahasa Malaysia, both written and spoken.

Responsibilities

• Serve as the primary point of contact for employees regarding employment terms, benefits, leave, attendance, company policies, and general HR matters.
• Prepare and maintain accurate and confidential employee records, personnel files, HR databases and other HR documentation.
• Coordinate employee onboarding, orientation, confirmation, transfers, and offboarding.
• Support employee relations matters and ensure concerns are handled professionally and confidentially.
• Manage foreign worker and expatriate documentation, work permits, passports, medical examinations, and insurance.
• Coordinate work permit, employment pass, renewal, cancellation, and immigration matters.
• Liaise with government agencies, recruitment agencies, and other external parties.
• Manage day-to-day HR operations, including employee records, attendance, leave.
• Support monthly statutory submissions and maintain the required records for EPF, SOCSO, EIS, PCB/MTD, HRDC and other applicable Malaysian requirements.
• Coordinate employee tax and payroll-related documentation, including EA Forms and other annual submissions.
• Ensure payroll and statutory records are complete, accurate, and submitted within the required timelines.
• Handle general office administration and provide administrative support as required.

Skills

Communication skills

Multitasking

English language

Education

Bachelor’s Degree in Human Resources, Business Administration, Management, or a related field

Tools

Excel

Job description

Jora Malaysia will close on 16th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Serve as the primary point of contact for employees regarding employment terms, benefits, leave, attendance, company policies, and general HR matters.

Prepare and maintain accurate and confidential employee records, personnel files, HR databases and other HR documentation.

Coordinate employee onboarding, orientation, confirmation, transfers, and offboarding.

Support employee relations matters and ensure concerns are handled professionally and confidentially.

Manage foreign worker and expatriate documentation, work permits, passports, medical examinations, and insurance.

Coordinate work permit, employment pass, renewal, cancellation, and immigration matters.

Liaise with government agencies, recruitment agencies, and other external parties.

Payroll and Statutory Administration

Manage day-to-day HR operations, including employee records, attendance, leave.

Support monthly statutory submissions and maintain the required records for EPF, SOCSO, EIS, PCB/MTD, HRDC and other applicable Malaysian requirements.

Coordinate employee tax and payroll-related documentation, including EA Forms and other annual submissions.

Ensure payroll and statutory records are complete, accurate, and submitted within the required timelines.

Administration

Handle general office administration and provide administrative support as required.

Coordinate and manage administrative matters to ensure smooth daily office operations.

Maintain proper filing and documentation of administrative records.

Assist with other administrative tasks and projects as assigned by Management.

Key Responsibilities

HR Operations and Employee Support

• Serve as the primary point of contact for employees regarding employment terms, benefits, leave, attendance, company policies, and general HR matters.

• Prepare and maintain accurate and confidential employee records, personnel files, HR databases and other HR documentation.

• Coordinate employee onboarding, orientation, confirmation, transfers, and offboarding.

• Support employee relations matters and ensure concerns are handled professionally and confidentially.

• Manage foreign worker and expatriate documentation, work permits, passports, medical examinations, and insurance.

• Coordinate work permit, employment pass, renewal, cancellation, and immigration matters.

• Liaise with government agencies, recruitment agencies, and other external parties.

Payroll and Statutory Administration

• Manage day-to-day HR operations, including employee records, attendance, leave.

• Support monthly statutory submissions and maintain the required records for EPF, SOCSO, EIS, PCB/MTD, HRDC and other applicable Malaysian requirements.

• Coordinate employee tax and payroll-related documentation, including EA Forms and other annual submissions.

• Ensure payroll and statutory records are complete, accurate, and submitted within the required timelines.

Administration

• Handle general office administration and provide administrative support as required.

• Coordinate and manage administrative matters to ensure smooth daily office operations.

• Maintain proper filing and documentation of administrative records.

• Assist with other administrative tasks and projects as assigned by Management.

Qualification

• Bachelor’s Degree in Human Resources, Business Administration, Management, or a related field.
• Minimum 5 years of relevant HR experience.
• Good knowledge of Malaysian employment practices and statutory requirements.
• Experience in recruitment and general HR operations.
• Experience with HR2000 payroll systems is an advantage.
• Proficient in Microsoft Office, particularly Excel.
• Good command of English and Bahasa Malaysia, both written and spoken.