HR & Admin Executive

Sunrise Shares (M) Sdn Bhd; Malacca City; On-site; MYR 36,000 - 48,000; Full time

Job summary

Sunrise Shares (M) Sdn Bhd is seeking an HR & Administrative Assistant in Malacca City to support day-to-day office operations and a range of HR tasks. The role involves handling recruitment, onboarding, employee records, attendance, payroll coordination, and ensuring policy compliance.

You will assist with budgeting, invoicing, travel arrangements, and maintaining HR documents, while liaising with government authorities on EP/ESD matters.

Qualifications

• Diploma or Bachelor’s Degree in Human Resources, Business Administration, Management, or a related field.
• Minimum 3 years of experience in HR & administrative function.
• Proficiency in Microsoft Office Suite (Word, Excel and PowerPoint).
• Experience handling EP, ESD and immigration-related matters will be an advantage.
• Familiarity with office management systems and procedures.
• Excellent written and verbal communication skills.
• Strong organizational and time management skills.
• Ability to multitask and prioritize workload.
• High level of accuracy and attention to detail.
• Professional attitude and customer service skills.

Responsibilities

• Handle the full spectrum of HR operations, including recruitment, onboarding, employee records, and staff movements.
• Manage recruitment and selection, including job postings, interview arrangements, offer letters, and new employee onboarding.
• Maintain and update employee personal files and HR records.
• Manage attendance, leave, and employee benefits and ensure proper HR records are maintained.
• Assist with payroll processing and provide the necessary information to the payroll team.
• Ensure compliance with applicable labour laws, statutory requirements, and company HR policies.
• Prepare HR reports, letters, memos, and other employment-related documents when required.
• Handle Employment Pass (EP) and ESD matters, including preparation and submission of applications, renewals, cancellations, and related documentation.
• Liaise with relevant government authorities regarding EP, ESD, immigration, and expatriate-related matters.
• Manage daily office operations and administrative tasks.
• Attend phone calls, emails, and other correspondence professionally.
• Schedule appointments and meetings, maintain calendars.
• Monitor office supplies, equipment, and vendor services; arrange purchases when required.
• Coordinate travel arrangements and meeting logistics.
• Ensure company vehicle is well maintained and record-keeping.
• Handle incoming and outgoing mail and courier services.
• Maintain company records, licenses, and administrative documentation.
• Assist with budgeting, expense tracking, and invoice processing.
• Control stationery purchase and inventory movement update.
• Update superior on any arising issues.
• Perform other administrative duties as assigned.

Skills

Communication

Organization

Time management

Multitasking

Attention to detail

Customer service

Education

Diploma/Bachelor in HR or Admin

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

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The HR & Administrative Assistant provides day-to-day administrative support to ensure the smooth and efficient operation of the office. This role involves managing office tasks, maintaining records, coordinating communications, and supporting various departments with administrative duties.

HR Responsibilities

• Handle the full spectrum ofHR operations, including recruitment, onboarding, employee records, and staff movements.
• Managerecruitment and selection, including job postings, interview arrangements, offer letters, and new employee onboarding.
• Maintain and updateemployee personal files and HR records.
• Manageattendance, leave, and employee benefitsand ensure proper HR records are maintained.
• Assist withpayroll processingand provide the necessary information to the payroll team.
• Ensure compliance with applicablelabour laws, statutory requirements, and company HR policies.
• Prepare HR reports, letters, memos, and other employment-related documents when required.
• HandleEmployment Pass (EP) and Expatriate Services Division (ESD)matters, including preparation and submission of applications, renewals, cancellations, and related documentation.
• Liaise with relevant government authorities and agencies regardingEP, ESD, immigration, and expatriate-related matters.

Administrative Responsibilities

• Manage daily office operations and administrative tasks.
• Attend phone calls, emails, and other correspondence professionally.
• Schedule appointments, meetings, and maintain calendars.
• Monitor office supplies, equipment, and vendor services, and arrange purchases when required.
• Coordinate travel arrangements and meeting logistics.
• Ensure company vehicle is well maintained and maintain record in a timely manner.
• Handle incoming and outgoing mail and courier services.
• Upkeep office environment to organized and efficient.
• Maintain company records, licenses, and administrative documentation.
• Assist with budgeting, expense tracking, and invoice processing.
• Control stationary purchase and inventory movement update.
• Able to update superior on any issue arise.
• Perform other administrative duties as assigned.

Qualifications

• Diploma or Bachelor’s Degree inHuman Resources, Business Administration, Management, or a related field.
• Minimum 3 years of experience in HR & administrative function.
• Proven experience as an Administrative Assistant, Office Administrator, or similar role.
• Proficiency in Microsoft Office Suite (Word, Excel and PowerPoint).
• Experience handlingEmployment Pass (EP), ESD and immigration-related matterswill be an advantage.
• Familiarity with office management systems and procedures.
• Excellent written and verbal communication skills.
• Strong organizational and time management skills.
• Ability to multitask and prioritize workload.
• High level of accuracy and attention to detail.
• Professional attitude and customer service skills.