HR & Admin Executive

FusionQB; Kuala Lumpur; On-site; MYR 36,000 - 60,000; Full time

Job summary

FusionQB Malaysia is seeking a dedicated HR Coordinator to support recruitment, HR operations, payroll, and administrative tasks. You will coordinate candidate sourcing, onboarding, and employee records in a fast-paced environment.

The role requires at least 1 year in HR/ admin, proficiency in MS Office and Google Workspace, and strong communication in English; Mandarin is a plus. You will partner with management to deliver timely HR services and drive employee engagement.

Qualifications

• Diploma or degree in HR, business administration, or related field.
• At least 1 year of HR and administrative experience.
• Knowledge of Malaysian employment practices and statutory requirements preferred.
• Experience with payroll processing and HR operations is an advantage.
• Proficient with MS Office and Google Workspace.
• Strong English communication; Mandarin an added plus.

Responsibilities

• Coordinate recruitment activities including sourcing, scheduling, and onboarding.
• Manage day-to-day HR operations such as records, attendance, and inquiries.
• Assist payroll processing, payslip prep, and payroll records.
• Support directors with reporting and administrative tasks.
• Organise company events, team-building, and employee engagement activities.
• Provide general office administration support and vendor liaison.

Skills

MS Office

Google Workspace

Canva

English communication

Mandarin (advantage)

Organisational skills

Education

Diploma/Degree in HR or related field

Tools

Google Suite

Microsoft Office

Canva

Job description

Jora Malaysia will close on 16th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Key Responsibilities

Recruitment & Talent Acquisition

• Coordinate recruitment activities including candidate sourcing, interview scheduling, communication with candidates, and onboarding arrangements.
• Maintain recruitment records and provide timely updates to hiring managers on candidate progress.

Human Resource Operations

• Manage day-to-day HR activities including employee records, leave and attendance tracking, HR documentation, and employee enquiries.
• Assist in implementing HR policies and ensure compliance with employment regulations and statutory requirements.

Payroll & Claims Administration

• Support monthly payroll processing, including attendance verification, payroll adjustments, payslip preparation, and payroll records maintenance.
• Track employee claims submissions and ensure proper documentation and timely processing.

Management Support

• Assist Directors and Management in tracking outstanding tasks, deadlines, and follow-ups to ensure timely completion.
• Prepare reports, documents, and administrative support materials as required.

Employee Engagement & Company Activities

• Assist in organising company events, team-building activities, and employee engagement initiatives.
• Coordinate event planning, logistics, vendors, and internal communications.

Office Administration

• Support daily office administration, including documentation, filing, procurement coordination, and vendor liaison.
• Maintain proper records and ensure smooth administrative operations.

Requirements

• Diploma/Degree in Human Resources, Business Administration, or related field.
• At least 1 years of experience in HR and administrative functions.
• Knowledge of Malaysian employment practices and statutory requirements (EPF, SOCSO/PERKESO, EIS, PCB) is preferred.
• Experience in payroll processing, HR operations, and employee administration is an added advantage.
• Proficient in Microsoft Office Suite and Google Workspace (Google Suite) for daily work operations.
• Proficient in Canva for creating internal communications, event materials, and HR-related content.
• Good command of English communication skills, both written and verbal, with the ability to communicate effectively with employees and stakeholders.
• Mandarin proficiency is an added advantage.
• Strong organisational skills, attention to detail, and ability to manage multiple priorities in a fast-paced environment.
• Able to work independently, take ownership of tasks, and collaborate effectively with the team.