HR & Admin Assistant / Executive

Phosphate Resources (Malaysia) Sdn Bhd; Selangor; On-site; MYR 39,000 - 61,000; Full time

Job summary

Phosphate Resources (Malaysia) Sdn Bhd in Malaysia is seeking a hands-on HR & Admin professional to support recruitment, employee records, attendance, and office operations. You will help manage paperwork, ensure compliance with local labor laws, and coordinate training and staff documentation to keep HR processes running smoothly.

The role requires 2–3 years in HR/administration, bilingual abilities in Chinese, English, and Bahasa Malaysia, and proficiency in MS Office.

Qualifications

• Diploma or Bachelor's Degree in Human Resource Management, Business Administration, or related field.
• 2–3 years of working experience in HR and administrative functions.
• Good command of Chinese, English and Bahasa Malaysia, both written and spoken.

Responsibilities

• Assist in recruitment activities, including job postings and candidate screening.
• Maintain employee personal files, HR records, attendance, leave records and overtime hours.
• Manage worker's attendance, overtime records and other HR related matters.
• Assist in processing by gathering attendance, overtime, and benefit information.
• Manage employee confirmation, contract renewals, resignation procedures and other HR related documents.
• Ensure adherence to Malaysian labor regulations, EPF, SOCSO, EIS, and legal obligations.
• Support employee training and maintain training records.
• Handle office administration, stationery, office supplies and daily operations within the office environment.
• Manage the procurement of office supplies and inventory oversight.
• Facilitate office maintenance, utility services, and cleanliness.
• Assist management team with administrative tasks and coordination.
• Ensure proper filing and confidentiality of company and employee information.
• Undertake other ad-hoc duties

Skills

HR administration

Documentation management

Attention to detail

Multitasking

Independent work

Education

HR degree/diploma

Tools

MS Office (Excel, Word, PowerPoint, Outlook)

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

This role involves supporting human resources and administrative functions within an office environment, including recruitment facilitation, employee documentation management, and operational oversight.

Key responsibilities

• Assist in recruitment activities, including job postings and candidate screening
• Maintain employee personal files, HR records, attendance, leave records and overtime hours
• Manage worker's attendance, overtime records and other HR related matters
• Assist in processing by gathering attendance, overtime, and benefit information
• Manage employee confirmation, contract renewals, resignation procedures and other HR related documents
• Ensure adherence to Malaysian labor regulations, EPF, SOCSO, EIS, and legal obligations
• Support employee training and maintain training records
• Handle office administration, stationery, office supplies and daily operations within the office environment
• Manage the procurement of office supplies and inventory oversight
• Facilitate office maintenance, utility services, and cleanliness
• Assist management team with administrative tasks and coordination
• Ensure proper filing and confidentiality of company and employee information
• Undertake other ad-hoc duties

About you

• Diploma or Bachelor's Degree in Human Resource Management, Business Administration, or related field
• At least 2–3 years of working experience in HR and administrative functions
• Good command of Chinese, English and Bahasa Malaysia, both written and spoken
• Strong proficiency in Microsoft Office, particularly Excel, Word, PowerPoint and Outlook
• Strong attention to detail and ability to maintain accurate records
• Able to multitask, work independently and meet deadlines
• Responsible, proactive and willing to learn