Senior HR & Admin Executive

EPS Malaysia; Johor Bahru; On-site; MYR 50,000 - 73,000; Full time

Job summary

EPS Malaysia is seeking an experienced Human Resources and Administration Executive to lead HR functions in Malaysia. The role handles recruitment, payroll, governance, and admin operations within a dynamic team.

You will ensure ISO documentation compliance, liaise with authorities, and support management with reporting and projects while maintaining data confidentiality and professional standards.

Qualifications

• Bachelor’s degree or higher in HR, business admin, or related field.
• At least 5 years’ experience across HR functions.
• Accountability, accuracy and a diligent work ethic.
• Knowledge of labor laws and related regulations.
• Strong analytical ability with prioritization skills.
• Excellent interpersonal and communication skills; problem-solving.
• Proficiency in PowerPoint and Excel.

Responsibilities

• Lead and manage end-to-end recruitment: posting, screening, shortlisting, interviewing, onboarding.
• Coordinate with hiring managers throughout the recruitment cycle.
• Source candidates proactively across platforms to meet staffing needs.
• Review, administer and audit HR policies, procedures, and processes.
• Maintain confidentiality of employee data and company information.
• Prepare for audits including ISO documentation and updates to job descriptions.
• Execute payroll tasks, reconcile data, and maintain payroll records.
• Liaise with finance, KWSP, PERKESO, LHDN and authorities for compliance.
• Oversee admin operations, documentation, meetings and vendor management.

Skills

Analytical thinking

Communication skills

Problem-solving

Education

Bachelor’s degree in HR / Business Admin or related field

Tools

PowerPoint

Excel

Job description

Lead and manage end-to-end recruitment processes: job posting, screening, shortlisting, interviewing, and onboarding.

Coordinate with hiring managers throughout the recruitment cycle.

Proactively source candidates via various platforms and recruitment channels to fulfill staffing needs

HR Policies, Compliance & Audit

Review and administer HR policies, procedures, and processes.

Maintain confidentiality and integrity of employee data and company information.

Prepare for internal and external audits, including ISO documentation requirements.

Act as a liaison for respective departments in ISO-related updates, including job descriptions.

Payroll & Compensation

Execute payroll-related tasks: process payroll, reconcile data, and maintain accurate payroll records.

Liaise with the accounting department for payroll matters.

Ensure payroll compliance with company policies and statutory regulations.

Liaise with relevant authorities and government departments (e.g. KWSP, PERKESO, LHDN) to ensure compliance with statutory requirements.

Investigate and resolve payroll-related issues promptly.

Administer employee benefits including group insurance policy.

Oversee daily administrative operations to ensure smooth office functions.

Manage company documentation, filing systems, and confidential records.

Coordinate meetings, appointments, travel arrangements, and company events.

Prepare reports, correspondence, presentations, and other administrative documents.

Liaise with internal departments, customers, suppliers, and government authorities when required.

Monitor office supplies, procurement, and vendor management.

Support management with administrative tasks, business coordination, and special projects.

Qualifications & Experience

Bachelor’s degree or higher in Human Resources Management, Business Administration, or related field.

At least 5 years’ experience in handling a full spectrum of HR functions.

Having accountability, accuracy and a hard-working trait.

Having knowledge of Labor laws and other related laws

Strong analytical ability and able to prioritize issues for problem resolution.

Good interpersonal and communication skills, along with problem-solving skills.

Computer proficient, especially in using PowerPoint and Excel.

Unlock job insights

Hirer responsiveness Salary match Number of applicants

EPS Malaysia is a leading recruitment, outsourcing and search specialist offering INNOVATIVE, COST-EFFECTIVE and VALUE-ADDED services to our customers and business partners. Our range of services includes:

General, Professional and Executive Search

Managed Services / Manpower Outsourcing

Recruitment Process Outsourcing

Payroll Outsourcing

With regional presence and offices around Asia Pacific, we have worked with many reputable organizations including multi-national corporations, government agencies and local companies to meet with their manpower requirements. Our long customer list and being awarded with ISO 9001:2015 standards and multiple achievement awards within the industry is a strong testimony of our track record and professionalism.

For more details, please visit http://www.eps.my

EPS Malaysia is a leading recruitment, outsourcing and search specialist offering INNOVATIVE, COST-EFFECTIVE and VALUE-ADDED services to our customers and business partners. Our range of services includes:

General, Professional and Executive Search

Managed Services / Manpower Outsourcing

Recruitment Process Outsourcing

Payroll Outsourcing

With regional presence and offices around Asia Pacific, we have worked with many reputable organizations including multi-national corporations, government agencies and local companies to meet with their manpower requirements. Our long customer list and being awarded with ISO 9001:2015 standards and multiple achievement awards within the industry is a strong testimony of our track record and professionalism.

For more details, please visit http://www.eps.my

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What can I earn as a Human Resources and Administration Executive