SENIOR EXECUTIVE, PROJECT MANAGEMENT-3

KPJ Selangor Specialist Hospital; Malaysia; On-site; MYR 180,000 - 240,000; Full time

Job summary

KPJ Selangor Specialist Hospital seeks a proactive Project Coordinator to drive hospital development and renovation projects. You will coordinate multidisciplinary teams, manage timelines, budgets, approvals, and risk, ensuring regulatory compliance and smooth delivery across design, tender and construction phases.

The role requires strong communication, documentation discipline and leadership to support hospital stakeholders and maintain service continuity in a live healthcare environment.

Qualifications

• Bachelor's degree in a relevant field with professional certification is preferred.
• Experience coordinating multidisciplinary hospital projects is advantageous.
• Strong planning, budgeting, procurement, risk management and reporting skills.

Responsibilities

• Lead internal project meetings and drive cross-functional coordination across all project stages.
• Monitor timelines, budgets and MFinish milestones; escalate risks and delays promptly.
• Prepare management papers, reports and executive presentations with clear data.
• Coordinate approvals, tender strategy and project execution approaches with consultants and contractors.

Skills

Project planning

Delivery management

Construction coordination

CAPEX awareness

Contract administration

Risk management

Stakeholder management

Regulatory coordination

Data analysis

Leadership

Communication

Documentation

Teamwork

Education

Bachelor’s Degree in Civil Engineering, Architecture, Quantity Surveying, Project Management, Construction Management or other relevant disciplines. Professional certification or membership with a relevant professional body is an added advantage.

Job description

GENERAL DESCRIPTION :

• Assist Manager in driving and overseeing project development activities for new and existing hospitals, ensuring projects are well-structured, controlled, and aligned with organizational goals and regulatory requirements.

• Support key functions including project timeline management, approval processes, stakeholder coordination, budget planning, and execution to ensure timely and effective project delivery.

JOB DESCRIPTION :

OPERATIONS

Project Coordination & Meeting Management

• Lead internal project meetings and drive cross-functional coordination across all project stages.
• Represent project team in meetings and support Manager in client and stakeholder engagements.
• Ensure all decisions, action items, and follow-ups are clearly defined, tracked, and closed in a timely manner.

Project Timeline & Progress Control

• Assist, manage, and enforce detailed project timelines across planning, design, tender, and construction phases prepared by consultants.
• Monitor overall project progress, proactively identify delays and risks, and implement mitigation strategies.
• Ensure alignment and accountability of deliverables among consultants, contractors, and stakeholders.

Budget & CAPEX Management

• Review and validate project cost estimates and CAPEX proposals.
• Provide input and recommendations on budget feasibility, cost control, and financial planning to support decision-making.

Project Direction & Process Coordination

• Coordinate and implement project frameworks including approval flow, tender strategy and process and project execution approach
• Ensure all project processes comply with company policies, procedures, and regulatory requirements.
• Manage and streamline documentation required for approvals and key project decisions.

Approval & Presentation

• Assist in the preparation of approval papers, technical reports, and management presentations.
• Consolidate and analyse project data including cost, timeline, risks, and scope.
• Ensure all submissions are accurate, comprehensive, and aligned with project objectives.

Stakeholder Management

• Manage coordination with consultants, contractors, hospital representatives, and authorities.
• Ensure effective communication, timely submissions, and alignment across all parties.
• Proactively resolve coordination issues and escalates critical matters when required.

Project Execution & Site Oversight

• Oversee project execution across design, tender, and construction phases.
• Monitor site activities to ensure compliance with:

Approved drawings and specifications

Safety and quality standards

MOH infection control requirements

Client needs.

• Identify and resolve technical, operational, and coordination issues to maintain project progress.

JOB DESCRIPTION :

Project Documentation & Reporting

• Manage preparation and control of project documentation including approval papers, reports, and progress updates
• Ensure accurate record keeping and timely reporting by consultants to management
• Maintain clear project visibility through structured reporting and documentation systems

SAFETY & SECURITY

• Ensure all projects comply with safety, health, and security regulations and standards
• Promote and enforce safety awareness across project teams and stakeholders
• Monitor and ensure implementation of safety requirements at all project sites

SPECIAL PROJECT

Conventional (PWD), Design & Build (PWD)

• Coordinate and manage execution of various project delivery models
• Support contract administration, tender processes, and stakeholder coordination
• Ensure project delivery aligns with contractual, technical, and operational requirements

New Hospital Development

• Coordinate planning and execution of new hospital development projects
• Assist project proposals, timelines, and budget inputs for management approval
• Ensure compliance with technical standards, regulatory requirements, and operational readiness

Existing Hospital Projects

• Manage renovation, upgrading, and rectification works within operational hospital environments
• Ensure minimal disruption to hospital operations during project execution
• Drive improvements in facilities, functionality, and service delivery

JOB REQUIREMENT

Education:

• Bachelor’s Degree in Civil Engineering, Architecture, Quantity Surveying, Project Management, Construction Management or other relevant disciplines. Professional certification or membership with a relevant professional body is an added advantage.

Knowledge and Experience:

• Relevant experience in project development, construction management, healthcare infrastructure, hospital renovation, property development, or related fields.
• Demonstrated experience in coordinating multidisciplinary projects involving consultants, contractors, hospital users, and statutory authorities.
• Experience in project planning, progress monitoring, CAPEX control, procurement, contract administration, risk management, and management reporting.
• Experience in healthcare projects or projects within live hospital environments is an advantage.
• Experience in preparing management papers, project dashboards and executive presentations is preferred.

Skills & Competencies:

• Project planning, monitoring and delivery management; Construction and technical coordination; Cost and CAPEX awareness; Contract and procurement administration; Risk, issue and change management; Stakeholder and consultant/contractor management; Regulatory and authority coordination; Report writing, presentation and data analysis; Problem solving, decision support and escalation; Leadership, teamwork, communication, strong documentation and follow-up discipline.

Personal Attributes:

• Analytical, organised and accountable; proactive in follow-up; collaborative; able to communicate clearly, coordinate multiple stakeholders, identify issues early and escalation matters with practical recommendations.