Facilities & Project Manager

Ych Distripark Sdn Bhd; Shah Alam; On-site; MYR 90,000 - 130,000; Full time

Job summary

Ych Distripark Sdn Bhd seeks a seasoned Facilities, Infrastructure & Sustainability Manager to lead complex projects from feasibility to handover.

You will design efficient layouts, manage budgets, coordinate with contractors, and ensure compliance with safety and regulatory standards, enabling growth and reliable operations.

Qualifications

• Minimum degree in Mechanical & Electrical or C&S Engineering / Building Services / Estate Management or related discipline.
• Candidates with at least 8 years of relevant experience in facility & project development management.
• Knowledge of ISO management system and EHS system
• Familiar with fire protection, authorities’ submission and related to logistics operations.
• Proficient in AutoCAD or drafting software (2D or 3D) & Revit.
• Competent writing and communication skills – including the ability to communicate technical information.
• Proficient in Microsoft Office and MS project
• Good in reading building and M&E plans.
• Desire to work in a fast-paced and dynamic environment and able to handle stressful conditions.
• Able to commence work immediately or within short notice period.

Responsibilities

• Support warehouse solutioning and planning for new and existing projects, including storage design, warehouse flow optimization, space utilization planning, capacity assessment, process layout and drawing updates.
• Work closely with operations and stakeholders to develop efficient warehouse layouts and infrastructure solutions that support business growth and operational requirements.
• Manage facility enhancement and infrastructure projects, including building upgrades, M&E systems, security systems, data and IT infrastructure, intelligent building technologies and other facility-related improvements.
• Lead sustainability initiatives, including rooftop solar installations, green building programmes, energy conservation and water management projects.
• Drive asset optimization through effective planning, budgeting, cost control and continuous improvement initiatives to maximize the value and performance of Company properties and facilities.
• Lead and manage facility development, construction and infrastructure projects from feasibility studies and conceptualisation through design, procurement, construction, commissioning and handover.
• Develop and monitor project budgets, timelines, resource allocation plans and critical path schedules to ensure projects are delivered within approved cost, quality and timeline requirements.
• Oversee project implementation and construction activities, ensuring compliance with project specifications, contractual requirements, quality standards and safety regulations.
• Evaluate, recommend, appoint and manage architects, engineers, consultants, contractors and other project stakeholders, including contract administration and performance monitoring.
• Serve as the primary liaison with consultants, contractors, landlords, regulatory authorities and external stakeholders on all project and facility-related matters.
• Coordinate submissions and obtain all necessary approvals, permits, licences and certifications required for project development, construction and operational readiness.
• Prepare and review project budgets, cost comparisons, feasibility studies, expenditure forecasts and project financial evaluations.
• Manage operational and capital expenditure budgets, ensuring prudent financial planning, cost control and effective utilization of resources.
• Maintain records of purchases, contracts and project expenditures, and provide regular cost and progress reports to Management.
• Maintain and control all facility and project-related documentation, including licences, permits, risk assessments, business continuity plans (BCP), technical records and statutory compliance documents.
• Ensure all projects and facility operations comply with applicable laws, regulations, safety requirements, environmental standards and Company policies and procedures.
• Prepare and present project status updates, risk assessments, implementation plans and management reports to support informed decision-making.
• Perform any other duties and responsibilities as assigned by Management from time to time.

Skills

Communication skills

Independent worker

Time management

Documentation/writing

Reading M&E plans

Education

Degree in Mechanical & Electrical or related fields

Tools

AutoCAD

Revit

Job description

• Support warehouse solutioning and planning for new and existing projects, including storage design, warehouse flow optimization, space utilization planning, capacity assessment, process layout and drawing updates.
• Work closely with operations and stakeholders to develop efficient warehouse layouts and infrastructure solutions that support business growth and operational requirements.

2. Facilities, Infrastructure & Sustainability Management

• Manage facility enhancement and infrastructure projects, including building upgrades, M&E systems, security systems, data and IT infrastructure, intelligent building technologies and other facility-related improvements.
• Lead sustainability initiatives, including rooftop solar installations, green building programmes, energy conservation and water management projects.
• Drive asset optimization through effective planning, budgeting, cost control and continuous improvement initiatives to maximize the value and performance of Company properties and facilities.

3. Project Development & Construction Management

• Lead and manage facility development, construction and infrastructure projects from feasibility studies and conceptualisation through design, procurement, construction, commissioning and handover.
• Develop and monitor project budgets, timelines, resource allocation plans and critical path schedules to ensure projects are delivered within approved cost, quality and timeline requirements.
• Oversee project implementation and construction activities, ensuring compliance with project specifications, contractual requirements, quality standards and safety regulations.

4. Consultant, Contractor & Authority Management

• Evaluate, recommend, appoint and manage architects, engineers, consultants, contractors and other project stakeholders, including contract administration and performance monitoring.
• Serve as the primary liaison with consultants, contractors, landlords, regulatory authorities and external stakeholders on all project and facility-related matters.
• Coordinate submissions and obtain all necessary approvals, permits, licences and certifications required for project development, construction and operational readiness.
• Prepare and review project budgets, cost comparisons, feasibility studies, expenditure forecasts and project financial evaluations.
• Manage operational and capital expenditure budgets, ensuring prudent financial planning, cost control and effective utilization of resources.
• Maintain records of purchases, contracts and project expenditures, and provide regular cost and progress reports to Management.

6. Documentation, Compliance & Governance

• Maintain and control all facility and project-related documentation, including licences, permits, risk assessments, business continuity plans (BCP), technical records and statutory compliance documents.
• Ensure all projects and facility operations comply with applicable laws, regulations, safety requirements, environmental standards and Company policies and procedures.
• Prepare and present project status updates, risk assessments, implementation plans and management reports to support informed decision-making.

7. Other Duties

• Perform any other duties and responsibilities as assigned by Management from time to time.

Job Requirements

• Minimum Degree in Mechanical & Electrical or C&S Engineering / Building Services / Estate Management or related discipline.
• Candidates with at least 8 years of relevant experience in facility & project development management.
• Knowledge of ISO management system and EHS system
• Familiar with fire protection, & authorities’ submission and related to logistics operations.
• Prefer proficient in AutoCAD or drafting software ( 2D or 3D ) & Revit.
• Competent writing and communication skills – including the ability to communicate technical information.
• Proficient in Microsoft Office and MS project and
• Good in reading building and M&E plans.
• Desire to work in a fast-paced and dynamic environment and able to handle stressful conditions.
• Able to work independently with minimum supervision, self-initiated.
• Able to commit for extended hours when needed to.
• Able to commence work immediately or within short notice period.