SENIOR EXECUTIVE, PROJECT MANAGEMENT-3

KPJ Healthcare Berhad; Malaysia; On-site; MYR 120,000 - 180,000; Full time

Job summary

KPJ Healthcare Berhad is seeking an Operations Project Coordinator to assist the Manager in driving hospital development projects, ensuring timely, compliant delivery across planning, design, tender and construction.

You will lead internal meetings, coordinate stakeholders, monitor timelines and budgets, and prepare papers and presentations. This role demands strong organizational skills, risk awareness, and the ability to manage multidisciplinary teams within regulatory hospital environments.

Qualifications

• Bachelor's degree in a relevant field; professional certification adds advantage.
• Experience in coordinating multidisciplinary healthcare projects with consultants, contractors, and authorities.
• Strong project planning, progress monitoring, and reporting capabilities.

Responsibilities

• Lead internal project meetings and drive cross-functional coordination across all project stages.
• Monitor timelines and budgets; identify delays and risks and implement mitigation.
• Prepare approval papers, technical reports, and management presentations; ensure accurate data.

Skills

Project coordination

Cross-functional leadership

Stakeholder management

Budgeting

Risk management

Education

Bachelor's Degree in Civil Engineering, Architecture, Quantity Surveying, Project Management

Professional certification

Tools

MS Project

AutoCAD

Excel

PowerPoint

Job description

GENERAL DESCRIPTION

Assist Manager in driving and overseeing project development activities for new and existing hospitals, ensuring projects are well-structured, controlled, and aligned with organizational goals and regulatory requirements. Support key functions including project timeline management, approval processes, stakeholder coordination, budget planning, and execution to ensure timely and effective project delivery.

JOB DESCRIPTION

OPERATIONS Project Coordination & Meeting Management

Lead internal project meetings and drive cross-functional coordination across all project stages. Represent project team in meetings and support Manager in client and stakeholder engagements. Ensure all decisions, action items, and follow-ups are clearly defined, tracked, and closed in a timely manner.

Project Timeline & Progress Control

Assist, manage, and enforce detailed project timelines across planning, design, tender, and construction phases prepared by consultants. Monitor overall project progress, proactively identify delays and risks, and implement mitigation strategies. Ensure alignment and accountability of deliverables among consultants, contractors, and stakeholders.

Budget & CAPEX Management

Review and validate project cost estimates and CAPEX proposals. Provide input and recommendations on budget feasibility, cost control, and financial planning to support decision-making.

Project Direction & Process Coordination

Coordinate and implement project frameworks including approval flow, tender strategy and process and project execution approach. Ensure all project processes comply with company policies, procedures, and regulatory requirements. Manage and streamline documentation required for approvals and key project decisions.

Approval & Presentation

Assist in the preparation of approval papers, technical reports, and management presentations. Consolidate and analyse project data including cost, timeline, risks, and scope. Ensure all submissions are accurate, comprehensive, and aligned with project objectives.

Stakeholder Management

Manage coordination with consultants, contractors, hospital representatives, and authorities. Ensure effective communication, timely submissions, and alignment across all parties. Proactively resolve coordination issues and escal... when required.

Project Execution & Site Oversight

Oversee project execution across design, tender, and construction phases. Monitor site activities to ensure compliance with:

• Approved drawings and specifications
• Safety and quality standards
• MOH infection control requirements
• Client needs

Identify and resolve technical, operational, and coordination issues to maintain project progress.

JOB DESCRIPTION

PROJECT DOCUMENTATION & REPORTING

Manage preparation and control of project documentation including approval papers, reports, and progress updates. Ensure accurate record keeping and timely reporting by consultants to management. Maintain clear project visibility through structured reporting and documentation systems.

SAFETY & SECURITY

Ensure all projects comply with safety, health, and security regulations and standards. Promote and enforce safety awareness across project teams and stakeholders. Monitor and ensure implementation of safety requirements at all project sites.

SPECIAL PROJECT

Conventional (PWD), Design & Build (PWD) Coordinate and manage execution of various project delivery models. Support contract administration, tender processes, and stakeholder coordination. Ensure project delivery aligns with contractual, technical, and operational requirements.

NEW HOSPITAL DEVELOPMENT

Coordinate planning and execution of new hospital development projects. Assist project proposals, timelines, and budget inputs for management approval. Ensure compliance with technical standards, regulatory requirements, and operational readiness.

EXISTING HOSPITAL PROJECTS

Manage renovation, upgrading, and rectification works within operational hospital environments. Ensure minimal disruption to hospital operations during project execution. Drive improvements in facilities, functionality, and service delivery.

JOB REQUIREMENT

Education

Bachelor's Degree in Civil Engineering, Architecture, Quantity Surveying, Project Management, Construction Management or other relevant disciplines. Professional certification or membership with a relevant professional body is an added advantage.

Knowledge and Experience

Relevant experience in project development, construction management, healthcare infrastructure, hospital renovation, property development, or related fields. Demonstrated experience in coordinating multidisciplinary projects involving consultants, contractors, hospital users, and statutory authorities. Experience in project planning, progress monitoring, CAPEX control, procurement, contract administration, risk management, and management reporting. Experience in healthcare projects or projects within live hospital environments is an advantage. Experience in preparing management papers, project dashboards and executive presentations is preferred.

Skills & Competencies

Project planning, monitoring and delivery management; Construction and technical coordination; Cost and CAPEX awareness; Contract and procurement administration; Risk, issue and change management; Stakeholder and consultant/contractor management; Regulatory and authority coordination; Report writing, presentation and data analysis; Problem solving, decision support and escalation; Leadership, teamwork communication, strong documentation and follow-up discipline.

Personal Attributes

Analytical, organised and accountable; proactive in follow-up; collaborative; able to communicate clearly, coordinate multiple stakeholders, identify issues early and escal... with practical recommendations.

KPJ Healthcare Berhad

KPJ Healthcare Berhad is founded on the vision of being the preferred healthcare provider in the region. We are focused on delivering world-class quality healthcare services throughout our regional footprint across 5 countries, namely Malaysia, Indonesia, Thailand, Bangladesh, and Australia. We are in search of remarkable people to join us in exploring and discovering better healthcare solutions together. Whether you are a student, a graduate, or an experienced professional, discover the impact you could make with a career at KPJ.