PROJECT COORDINATOR, HOSPITAL ENGINEERING MANAGEMENT

Ampang Puteri Specialist Hospital; Malaysia; On-site; MYR 67,000 - 112,000; Full time

Job summary

KPJ Healthcare Berhad is seeking a Project Coordinator to plan, execute and supervise hospital construction and retrofit projects. The role involves coordinating with contractors, consultants and authorities to ensure timely delivery within budget while meeting quality standards.

The ideal candidate holds an engineering degree with at least five years of project management experience in healthcare facilities, demonstrating leadership and effective communication throughout every project stage.

Qualifications

• Engineering degree required or equivalent.
• Minimum 5 years of relevant experience in project management within healthcare/building facilities.
• Strong leadership and communication skills; ability to manage time/resources effectively.

Responsibilities

• Oversee daily construction activities on site and liaise with Contractor.
• Prepare project brief, master implementation program and cost feasibility studies.
• Prepare proposals, budgets, and costings; coordinate with HQ and authorities.

Skills

Project management

Leadership

Communication

Time management

Education

Engineering degree

Job description

GENERAL DESCRIPTION

A Project Coordinator is responsible for planning, executing, and supervising projects to meet management’s strategic objectives and to ensure project delivery within budget and on time, in accordance with Private Healthcare Facilities & Services Act (Act 586) and KPJHB group standard process and procedures.

JOB DESCRIPTION

OPERATIONS

Project and procurement of new equipment or system. Prepare proposal and slides. Prepare budget and costing. Communicate with relevant parties in HQ and authorities.

• To oversee the daily construction activities of the site and liaise with Contractor.
• To prepare Project brief, master implementation program and cost feasibility study.
• Ensure timely completion of the project within the budget in compliance with contract obligations.
• Co‑ordinate and monitor the project’s progress including liaison with the consultant team and the relevant authority to ensure all projects’ execution are following the local authority’s requirement.
• Check all drawings to ensure drawings are well coordinated and developer’s requirements are met.
• Initiate and co‑ordinate regular site co‑ordination meetings and attend all client / consultant / contractor/site meetings.
• Check all drawings and documents before calling of tender.
• Liaise and coordinate with contract personnel to ensure compliance of documents before calling of tender.
• Check and assist the consultant in the compilation and submission of progress claim from contractor.
• Co‑ordinate with the consultant team in the verification of contractors and consultants’ payment.
• Plan, execute and review new construction development program regularly to ensure timely completion.
• Monitor and control new construction development processes to ensure the construction budget is closely adhered to.
• Perform general contract administration. Carry out pre‑delivery joint inspection upon completion of project. Ensure all defects are rectified satisfactorily and signed off.

SOP

To provide a structured approach for managing projects effectively, ensuring they are completed on time, within budget and the required quality standard.

TECHNICAL AUDIT

• Carry out technical audits to identify gaps in technical deliverables and propose solutions to minimize the gaps – Operational, Technical & Clinical.
• Formulate and test contingency plan for Facilities Engineering that should include internal and external parties.

SAFETY & SECURITY

• Ensure that all relevant law, statutory requirement and regulations, clinical requirement and patient comfort related to Engineering services and retrofit/refurbishment projects.
• Assist in implementation of identified accreditation requirements such as IMS, MSQH, JCI and Quality Assurance, Health, Safety & Environment to ensure the required quality standards are met.
• Ensure patient safety and training of staff in Safety aspects of Building, Facility & Equipment systems and regulatory/OSHA requirements/Medical Device Act (MDA).
• Ensure a safe working environment is established and safety awareness is highly evident amongst the employees.

OTHER RESPONSIBILITIES

• Ensure all policies and procedures of ISO 9001, ISO 14001, OHSAS 45001 and MSQH Hospital Accreditation Standard are adhered to and records maintained, if and when these programs are implemented.
• Ensure adhere to The KPJ Way/ Standard People Practice (SPP).
• Ensure the policies on patients and family’s rights are addressed at all times.
• Ensure compliance to Patient safety goals as safety improvement measures recommended by World Alliance for Patient Safety (2008).
• Perform any other duties assigned by the superior.
• To carried out duties as an employee as stipulated in Occupational Safety and Health Act and Regulations 1994.

JOB REQUIREMENT

• Education: Degree in Engineering (Civil / Mechanical / Electrical/ Project Management).
• Skills & Competencies: Registered BEM Special skills are required: Minimum 5 years of relevant experience or an equivalent combination of education and work‑related experience.
• Personal attributes: Experience in project management, operation and system maintenance in Healthcare Building, Facility and Equipment Management, Strong leadership and communication skills. Ability to manage time and resources effectively. Working experience with practical knowledge in design installation.

KPJ Healthcare Berhad is founded on the vision of being the preferred healthcare provider in the region. We are focused on delivering world‑class quality healthcare services throughout our regional footprint across 5 countries, namely Malaysia, Indonesia, Thailand, Bangladesh, and Australia. We are in search of remarkable people to join us in exploring and discovering better healthcare solutions together. Whether you are a student, a graduate, or an experienced professional, discover the impact you could make with a career at KPJ.