Senior Executive - Infrastructure Management (Canteen & Transport)

Hartalega; Sepang; On-site; MYR 60,000 - 90,000; Full time

Job summary

Hartalega in Malaysia is seeking an experienced administrator to oversee canteen, cafe, and transport operations. You will ensure regulatory compliance, manage audits, and handle vendor relations for cost-effective services.

The role requires a bachelor’s in a related field and at least 4 years in F&B or catering within a manufacturing setting, with strong Excel skills and 5S familiarity.

Qualifications

• Bachelor's degree in a relevant field.
• Minimum of 4 years' experience in F&B, food service or catering operations, preferably in large-scale canteens in manufacturing.
• Solid knowledge of F&B regulatory and food safety requirements, including Food Act 1983, Food Hygiene Regulations 2009, KKM requirements, HALAL standards and 5S.

Responsibilities

• Maintain cleanliness and orderliness of canteen and cafe facilities per company standards.
• Enforce compliance by canteen operators with Food Act 1983 and KKM requirements.
• Monitor canteen conditions to meet regulatory and 5S standards.
• Conduct and supervise internal audits on canteen operations for regulatory compliance.
• Implement corrective and preventive actions addressing audit findings and non-compliance.
• Process invoices and claims related to meal vouchers and catering services timely.
• Arrange employee transportation services and maintain transport records.
• Liaise with transport vendors to verify driver suitability and vehicle condition.
• Manage vendor-related matters and address employee queries on canteen and local admin services.
• Check compliance with company policies and coordinate audits and budget control.

Skills

Excel proficiency

Audit experience

F&B regulatory knowledge

Vendor management

Contract management

5S knowledge

Education

Bachelor's degree in Food Service Management, Hospitality Management, Food Science, HR or related field

Job description

Job Purpose

Oversee the effective management of all administrative matters related to canteen, café, and transport operations.

Responsibilities

• 1. Maintain cleanliness and orderliness of all canteen and café facilities in accordance with company standards.
• 2. Enforce compliance by canteen operators with the Food Act 1983, KKM requirements, social compliance standards, and applicable laws.
• 3. Monitor canteen conditions to ensure alignment with regulatory requirements, social compliance expectations, and company 5S standards.
• 4. Conduct and supervise internal audits on canteen operations to verify compliance with Malaysian regulations.
• 5. Implement corrective and preventive actions to address audit findings and non-compliance issues.
• 6. Process invoices and claims related to meal vouchers, coupons, and catering services in a timely manner.
• 7. Arrange employee transportation services and maintain accurate transportation records and documentation.
• 8. Liaise with transport vendors to verify driver suitability, vehicle condition, and service reliability.
• 9. Manage vendor-related matters and handle employee queries related to canteen, café, and other local administrative services.
• 10. Check compliance with company policies, coordinate audit requests, and prepare, monitor, and control the department budget.

Qualification and Experience

• 1. Bachelor's degree in Food Service Management, Hospitality Management, Food Science, Human Resources or another relevant field.
• 2. Minimum of 4 years' relevant working experience in food and beverage (F&B), food service or catering operations, preferably managing large-scale industrial canteens in a manufacturing environment.
• 3. Solid knowledge of F&B regulatory and food safety requirements, including the Food Act 1983, Food Hygiene Regulations 2009, KKM requirements, HALAL standards and 5S, together with company policies, Code of Conduct and ILO standards.
• 4. Show experience or strong familiarity with compliance and social audit practices, including audit approaches, evaluation methods, and customer audit processes.
• 5. Maintain advanced proficiency in Microsoft Excel and HR service quality management practices.
• 6. Exhibit experience or exposure to social audit compliance, 5S audit and compliance, contract and service provider management, and operational excellence practices (advantage).