Senior Executive - Infrastructure Management

Hartalega; Sepang; On-site; MYR 78,000 - 123,000; Full time

Job summary

Hartalega in Malaysia seeks an experienced administrator to oversee canteen, café, and transport operations, ensuring smooth daily service for employees.

You will enforce compliance with Food Act 1983, KKM requirements, HALAL standards, and 5S, while coordinating audits, budgets, and vendor management in a manufacturing setting. Proficient Excel skills and regulatory focus are essential.

Qualifications

• Bachelor's degree in Food Service Management, Hospitality Management, Food Science, HR or related field.

Responsibilities

• Oversee management of all admin matters for canteen, café and transport.
• Ensure cleanliness and orderliness of facilities.
• Ensure compliance with Food Act 1983, KKM requirements, HALAL standards, and 5S.
• Conduct internal audits for canteen operations and verify regulatory compliance.
• Implement corrective actions for audit findings and non-compliance issues.
• Process invoices and meal voucher/ catering service claims punctually.
• Arrange employee transport and maintain accurate transportation records.
• Coordinate with transport vendors on driver suitability and vehicle condition.
• Manage vendor relations and respond to employee queries relating to canteen and admin services.
• Monitor department budget and coordinate audits and policy adherence.

Skills

5S knowledge

Regulatory knowledge

Education

Bachelor's degree in Food Service Management, Hospitality Management, Food Science, HR or related field

Tools

Microsoft Excel

Job description

Oversee the effective management of all administrative matters related to canteen, café, and transport operations.

Responsibilities

• Maintain cleanliness and orderliness of all canteen and café facilities in accordance with company standards.
• Enforce compliance by canteen operators with the Food Act 1983, KKM requirements, social compliance standards, and applicable laws.
• Monitor canteen conditions to ensure alignment with regulatory requirements, social compliance expectations, and company 5S standards.
• Conduct and supervise internal audits on canteen operations to verify compliance with Malaysian regulations.
• Implement corrective and preventive actions to address audit findings and non-compliance issues.
• Process invoices and claims related to meal vouchers, coupons, and catering services in a timely manner.
• Arrange employee transportation services and maintain accurate transportation records and documentation.
• Liaise with transport vendors to verify driver suitability, vehicle condition, and service reliability.
• Manage vendor-related matters and handle employee queries related to canteen, café, and other local administrative services.
• Check compliance with company policies, coordinate audit requests, and prepare, monitor, and control the department budget.

Qualification and Experience

• Bachelor’s degree in Food Service Management, Hospitality Management, Food Science, Human Resources or another relevant field.
• Minimum of 4 years’ relevant working experience in food and beverage (F&B), food service or catering operations, preferably managing large-scale industrial canteens in a manufacturing environment.
• Solid knowledge of F&B regulatory and food safety requirements, including the Food Act 1983, Food Hygiene Regulations 2009, KKM requirements, HALAL standards and 5S, together with company policies, Code of Conduct and ILO standards.
• Show experience or strong familiarity with compliance and social audit practices, including audit approaches, evaluation methods, and customer audit processes.
• Maintain advanced proficiency in Microsoft Excel and HR service quality management practices.
• Exhibit experience or exposure to social audit compliance, 5S audit and compliance, contract and service provider management, and operational excellence practices (advantage).