Senior Executive Assistant & Operations Coordinator

Qbee Superbike Centre Sdn Bhd; Johor; On-site; MYR 40,000 - 67,000; Full time

Benefits offered by this job

EPF

SOCSO

Annual Leave

Medical Leave

Casual Wear

Employee Discount on company products

Fun Entertainment Environment

Job summary

Jora Malaysia is seeking an administrative professional to support senior management in Johor. You will manage complex calendars, schedule meetings, coordinate domestic and international travel, handle correspondence, and maintain both physical and digital filing systems.

You will prepare reports and presentations, assist with events, oversee office supplies, and liaise with internal teams and external stakeholders to ensure smooth daily operations, confidentiality, and proactive problem solving.

Qualifications

• Provide comprehensive administrative support to senior management, including calendars, scheduling meetings, and coordinating travel arrangements.
• Handle incoming and outgoing correspondence, including emails, phone calls, and mail, ensuring timely and professional responses.
• Organize and maintain physical and digital filing systems, ensuring accuracy and easy retrieval of information.
• Prepare reports, presentations, and other documents as required, demonstrating strong attention to detail and accuracy.
• Assist with event planning and coordination for company meetings, workshops, and other special events.
• Manage office supplies inventory and place orders as needed, ensuring the smooth operation of the office.
• Act as a liaison between departments and external stakeholders, fostering positive working relationships.
• Undertake special projects and ad-hoc duties as assigned by management, demonstrating flexibility and a proactive approach.

Responsibilities

• Manage and maintain complex calendars for multiple executives, including scheduling meetings and travel arrangements, ensuring optimal time utilization.
• Coordinate and arrange domestic and international travel, including flights, accommodation, and ground transportation, with detailed itineraries and expense management.
• Prepare, edit, and proofread correspondence, reports, presentations and other documents with accuracy and professionalism.
• Act as primary point of contact for internal and external communications, screening calls and directing inquiries to the right person.
• Organize and manage company events, meetings, and conferences from planning to on-site execution and post-event follow-up.
• Maintain organized filing systems, physical and digital, ensuring easy retrieval and compliance with policies.
• Provide administrative support including data entry, document management, and ordering office supplies.
• Assist with special projects, conducting research and preparing summaries or reports.
• Handle confidential information with discretion and security protocols.
• Anticipate executives’ needs and address issues proactively with strong problem-solving.

Job description

Jora Malaysia is seeking an administrative professional to support senior management in Johor. You will manage complex calendars, schedule meetings, coordinate domestic and international travel, handle correspondence, and maintain both physical and digital filing systems.

You will prepare reports and presentations, assist with events, oversee office supplies, and liaise with internal teams and external stakeholders to ensure smooth daily operations, confidentiality, and proactive problem solving.