Strategic Executive Assistant & Project Coordinator

Cloone Corporation; Selangor; On-site; MYR 67,000 - 112,000; Full time

Job summary

Jora Malaysia is seeking a capable Personal Assistant / Project Coordinator to provide day-to-day administrative and personal support to management in Selangor. You will manage calendars, coordinate meetings, prepare agendas and minutes, and monitor project progress to ensure timely delivery.

The role involves liaising with internal teams, clients, and vendors, as well as preparing project documents, reports, and presentations.

Qualifications

• Diploma or Bachelor's Degree in Business Administration, Management, IT, or related field.
• 1–3 years of working experience in Personal Assistant, Project Coordinator, Project Management, Executive Assistant, or similar roles preferred.
• Strong written and verbal communication in Mandarin, English and Bahasa Malaysia.
• Strong organisational, coordination, and follow-up skills.
• Experience in IT/software projects, system development, digital projects, or technology companies is a plus.
• Willing to learn and adapt quickly to changing priorities.

Responsibilities

• Provide day-to-day administrative and personal assistance to management.
• Manage management's calendar, appointments, meetings, reminders, and schedules.
• Prepare meeting agendas, take meeting minutes, and follow up on action items.
• Coordinate and monitor project progress, timelines, deliverables, and outstanding tasks.
• Follow up with internal teams to ensure tasks are completed on time.
• Liaise with customers, vendors, partners, and other stakeholders as required.
• Assist in preparing project documents, proposals, quotations, reports, presentations, and other business documents.
• Maintain proper records and documentation for ongoing projects.
• Arrange meetings, travel, company activities, and other management-related matters.
• Highlight delays, issues, risks, and pending decisions to management.
• Support management in tracking priorities and ensuring important matters are followed through.
• Provide basic HR support including recruitment coordination, interview scheduling, onboarding arrangements, and employee engagement activities.
• Assist with office administration, pantry supplies, purchases, and general workplace needs.
• Handle confidential information professionally and with discretion.
• Perform other administrative, operational, and project-related duties.

Skills

Organisational skills

Coordination

Follow-up skills

Communication skills

MS Office / Google Workspace

Education

Diploma or Bachelor's Degree in Business Administration, Management, Project Management, IT, or related field

Tools

Microsoft Office

Google Workspace

Word

Excel

PowerPoint

Google Sheets

Job description

Jora Malaysia is seeking a capable Personal Assistant / Project Coordinator to provide day-to-day administrative and personal support to management in Selangor. You will manage calendars, coordinate meetings, prepare agendas and minutes, and monitor project progress to ensure timely delivery.

The role involves liaising with internal teams, clients, and vendors, as well as preparing project documents, reports, and presentations.