Executive Administrative Coordinator

Career Wise; Selangor; On-site; MYR 28,000 - 42,000; Full time

Job summary

Jora Malaysia is seeking an organized administrator to support daily operations across departments. You will manage filing, handle correspondence, schedule meetings, and prepare reports while maintaining accurate records.

This role requires good communication in Chinese and English, strong MS Office skills, and a professional, confidential approach. Prior admin experience and a diploma in Administration are preferred; training will be provided.

Qualifications

• SPM/O-Level or equivalent qualification, with a diploma or higher in Administration, Business or related field preferred.
• 1-2 years of administrative experience preferred.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint and Outlook)
• Excellent organizational and time management skills with the ability to prioritize multiple tasks
• Strong written and verbal communication skills in Chinese and English
• Attention to detail and confidentiality in all administrative work
• Professional demeanor and ability to work effectively in a team
• Willingness to learn and adapt to new systems and processes
• Basic bookkeeping or accounting knowledge would be advantageous.

Responsibilities

• Manage and maintain filing systems, records and documentation in physical and digital formats
• Provide general administrative support to management and staff across the organization
• Handle incoming and outgoing correspondence, including emails, letters and packages
• Schedule and coordinate meetings, appointments and events for various departments
• Prepare and process administrative documentation, reports and presentations
• Assist with data entry and database management to ensure accurate records
• Coordinate office supplies and equipment ordering to maintain adequate stock levels
• Support human resources functions including assistance with recruitment and employee administration
• Liaise with internal departments and external stakeholders to facilitate smooth communication
• Perform general office duties including reception support and telephone management

Skills

MS Office

Time management

Communication (Chinese & English)

Team player

Education

SPM/O-Level or equivalent

Diploma in Administration

Tools

Basic bookkeeping

Job description

Jora Malaysia is seeking an organized administrator to support daily operations across departments. You will manage filing, handle correspondence, schedule meetings, and prepare reports while maintaining accurate records.

This role requires good communication in Chinese and English, strong MS Office skills, and a professional, confidential approach. Prior admin experience and a diploma in Administration are preferred; training will be provided.