Executive Assistant & Office Operations Lead

Property developer; Kuala Lumpur; On-site; MYR 45,000 - 73,000; Full time

Job summary

Jora Malaysia is seeking an Executive Assistant cum General Office Operations Executive in Kuala Lumpur. This role is the operational backbone supporting the Director, coordinating calendars, meetings, and confidential matters while ensuring smooth office and Gallery operations.

You will handle administrative duties, compile invoices and claims, maintain filing systems, and liaise with vendors, couriers, and IT support.

Qualifications

• 2–3 years of experience as General Admin; exposure in property development, construction, or real estate is a bonus.
• Languages: English and Bahasa Malaysia; Mandarin is a plus.
• Proficient in MS Excel and MS Word to build clean spreadsheets for financial compilation, claims, and OT tracking.

Responsibilities

• Personal & Director Support: manage Director’s calendar, schedule meetings with banks/partners, join key meetings, take notes, and track follow-ups.
• Administrative & Errand Support: compile invoices, receipts, bank vouchers, and utility bills; prepare staff claims and driver OT/mileage/parking claims; maintain filing systems.
• Office Operations: liaise with vendors/building management/IT support; supervise gallery vendors for cleaning, security, and maintenance; handle courier and documentation.

Skills

English

Bahasa Malaysia

Mandarin (bonus)

Tools

MS Excel

MS Word

Job description

Jora Malaysia is seeking an Executive Assistant cum General Office Operations Executive in Kuala Lumpur. This role is the operational backbone supporting the Director, coordinating calendars, meetings, and confidential matters while ensuring smooth office and Gallery operations.

You will handle administrative duties, compile invoices and claims, maintain filing systems, and liaise with vendors, couriers, and IT support.