Executive Assistant & Admin Specialist

Qbee Superbike Centre Sdn Bhd; Johor; On-site; MYR 36,000 - 60,000; Full time

Benefits offered by this job

EPF

SOCSO

Annual Leave

Medical Leave

Casual Wear

Employee Discount on company products

Job summary

Jora Malaysia invites applications for an Administrative Assistant to support senior management in daily operations. You will manage calendars, coordinate travel arrangements, and prepare reports with precision.

The role also involves handling correspondence, organizing events, maintaining filing systems, and liaising with internal teams and external stakeholders. A proactive, detail-oriented approach is essential.

Qualifications

• Experience providing admin support to senior management.
• Strong attention to detail and accuracy in documents and reports.
• Ability to manage multiple tasks and priorities effectively.
• Excellent written and verbal communication in English.

Responsibilities

• Manage and maintain complex calendars for multiple executives, including scheduling meetings and travel.
• Coordinate domestic and international travel, itineraries and expense reports.
• Prepare, edit and proofread correspondence, reports and presentations.
• Act as primary contact for internal and external communications.
• Organize company events, meetings and conferences, from planning to follow-up.
• Maintain physical and digital filing systems for easy retrieval.
• Provide administrative support including data entry and office supply orders.
• Assist with special projects and initiatives as assigned.
• Handle confidential information with discretion and professionalism.
• Anticipate executives' needs and proactively address issues.

Skills

Calendar management

Travel coordination

Communication

Filing systems

Report drafting

Event planning

Office supplies management

Stakeholder liaison

Proactive problem solving

Tools

Microsoft Office

Job description

Jora Malaysia invites applications for an Administrative Assistant to support senior management in daily operations. You will manage calendars, coordinate travel arrangements, and prepare reports with precision.

The role also involves handling correspondence, organizing events, maintaining filing systems, and liaising with internal teams and external stakeholders. A proactive, detail-oriented approach is essential.