Senior Executive Assistant & Cross‑Team Coordinator

Sevenco Sdn Bhd; Kuala Lumpur; On-site; MYR 67,000 - 100,000; Full time

Job summary

SevenCo is seeking an Administrative/Personal Assistant to provide direct support to the Executive Director / Group CMO in Kuala Lumpur, Malaysia. You will coordinate busy calendars, track decisions, and ensure follow-through across internal teams and external partners.

The role requires strong organisation, discretion, and effective communication. Fresh graduates are encouraged to apply; travel and after-hours work may be required.

Qualifications

• Diploma or Degree in Business Administration, Management, Marketing, Communications, Secretarial Studies or a related discipline.
• Preferably 4–5 years of experience as a Personal Assistant, Executive Assistant, Management Coordinator, Project Coordinator or in a similar role.
• Fresh graduates with strong organisational, communication and interpersonal skills are encouraged to apply.
• Highly organised, detail-oriented and able to manage multiple tasks and priorities.
• Strong follow-up skills and the ability to ensure matters are carried through to completion.
• Proactive, responsible and able to anticipate requirements.
• Mature, professional and able to handle confidential information with discretion.
• Good written and verbal communication skills.
• Able to work independently while coordinating effectively with different teams and stakeholders.
• Proficient in Microsoft Office, including Word, Excel and PowerPoint.
• Comfortable working in a fast-paced and dynamic environment.
• Possession of own transportation is preferred.
• Willingness to travel or attend meetings and events outside normal working hours when required.

Responsibilities

• Manage and maintain the Executive Director's calendar, appointments, meetings and daily priorities.
• Maintain a master list of action items, deadlines, outstanding matters and management decisions.
• Proactively follow up with relevant internal and external parties to ensure matters are completed within agreed timelines.
• Prepare daily priority updates and briefings, highlighting matters requiring management's attention or decision.
• Coordinate and prepare for meetings, including agendas, presentation materials and relevant information.
• Attend meetings where required, record key decisions and action items, and follow up until closure.
• Prepare and manage emails, correspondence, reports, presentations, summaries and briefing notes.
• Coordinate with Chiefs, Heads of Department and other internal teams on matters assigned by the Executive Director.
• Liaise with external stakeholders, including business partners, consultants, vendors and service providers.
• Conduct basic research, compile information and assist with special projects and management assignments.
• Coordinate travel arrangements, appointments, meetings, events and other logistics.
• Handle confidential information and documents with the highest level of professionalism and discretion.
• Perform other duties and special assignments as required by the Executive Director.

Skills

highly organised

proactive

reliable

strong follow-up

Microsoft Office

Education

Diploma or Degree in Business Administration/Management/Marketing/Communications/Secretarial Studies

Tools

Microsoft Office (Word, Excel, PowerPoint)

Job description

SevenCo is seeking an Administrative/Personal Assistant to provide direct support to the Executive Director / Group CMO in Kuala Lumpur, Malaysia. You will coordinate busy calendars, track decisions, and ensure follow-through across internal teams and external partners.

The role requires strong organisation, discretion, and effective communication. Fresh graduates are encouraged to apply; travel and after-hours work may be required.