Global Executive Assistant to CEO/CSO

NEXT Ventures; Kuala Lumpur; On-site; MYR 45,000 - 75,000; Full time

Benefits offered by this job

NDA guaranteed

Job summary

NEXT Ventures in Kuala Lumpur seeks a Senior Personal Assistant to the CEO/CSO. You will manage personal, family, and logistical matters end-to-end, ensuring executives stay focused and productive as they lead globally.

Precision, discretion, and anticipation are essential as you navigate cross-border duties. Responsibilities include calendar management, travel planning, immigration coordination, inbox triage, and coordination with the wider team to maintain smooth operations across time zones

Qualifications

• 5+ years supporting senior executives in fast-moving, multi-country environments.
• Always-on flexibility: available across time zones, travel on short notice, valid passport.
• Clean background and strong references; willing to sign and uphold strict NDA.
• Fluent, polished English (Bahasa Malaysia or other regional languages a plus).
• Reliable transport, valid driving license, and dependable connectivity.
• Proven discretion, judgment, organization, and anticipation skills.
• Integrity with money and access; calm under pressure; sharp on detail.

Responsibilities

• Calendar & Rhythm: Keep the CEO/CSO's calendar conflict-free, deliver daily plans, and protect focus, family, and rest time.
• Travel & Mobility: Plan trips end-to-end, ensure visas and documents are valid, and resolve disruptions independently.
• Compliance & Connectivity: Track residency days, manage immigration paperwork, and guarantee seamless connectivity across borders.
• Health & Wellbeing: Schedule medical check-ups, renew prescriptions, and manage wellness needs.
• Inbox & Gatekeeping: Triage emails, draft routine replies, and filter requests with sound judgment.
• Family & Assets: Oversee family itineraries, errands, properties, vehicles, and domestic staff.
• Relationships & Milestones: Track key dates, source gifts, and maintain networks.
• Finance & Admin: Reconcile expenses, manage renewals, and ensure zero lapses.
• Team Coordination: Sync with the other PA to ensure seamless coverage across time zones.

Skills

Executive support

Calendar management

Travel planning

Discretion

Attention to detail

Multilingual communication

NDA compliance

MS Office

Video conferencing tools

Education

Bachelor’s degree (preferred)

Tools

MS Office

Video conferencing tools

Job description

NEXT Ventures in Kuala Lumpur seeks a Senior Personal Assistant to the CEO/CSO. You will manage personal, family, and logistical matters end-to-end, ensuring executives stay focused and productive as they lead globally.

Precision, discretion, and anticipation are essential as you navigate cross-border duties. Responsibilities include calendar management, travel planning, immigration coordination, inbox triage, and coordination with the wider team to maintain smooth operations across time zones