Administrative Assistant

Sevenco Sdn Bhd; Kuala Lumpur; On-site; MYR 67,000 - 100,000; Full time

Job summary

SevenCo is seeking an Administrative/Personal Assistant to provide direct support to the Executive Director / Group CMO in Kuala Lumpur, Malaysia. You will coordinate busy calendars, track decisions, and ensure follow-through across internal teams and external partners.

The role requires strong organisation, discretion, and effective communication. Fresh graduates are encouraged to apply; travel and after-hours work may be required.

Qualifications

• Diploma or Degree in Business Administration, Management, Marketing, Communications, Secretarial Studies or a related discipline.
• Preferably 4–5 years of experience as a Personal Assistant, Executive Assistant, Management Coordinator, Project Coordinator or in a similar role.
• Fresh graduates with strong organisational, communication and interpersonal skills are encouraged to apply.
• Highly organised, detail-oriented and able to manage multiple tasks and priorities.
• Strong follow-up skills and the ability to ensure matters are carried through to completion.
• Proactive, responsible and able to anticipate requirements.
• Mature, professional and able to handle confidential information with discretion.
• Good written and verbal communication skills.
• Able to work independently while coordinating effectively with different teams and stakeholders.
• Proficient in Microsoft Office, including Word, Excel and PowerPoint.
• Comfortable working in a fast-paced and dynamic environment.
• Possession of own transportation is preferred.
• Willingness to travel or attend meetings and events outside normal working hours when required.

Responsibilities

• Manage and maintain the Executive Director's calendar, appointments, meetings and daily priorities.
• Maintain a master list of action items, deadlines, outstanding matters and management decisions.
• Proactively follow up with relevant internal and external parties to ensure matters are completed within agreed timelines.
• Prepare daily priority updates and briefings, highlighting matters requiring management's attention or decision.
• Coordinate and prepare for meetings, including agendas, presentation materials and relevant information.
• Attend meetings where required, record key decisions and action items, and follow up until closure.
• Prepare and manage emails, correspondence, reports, presentations, summaries and briefing notes.
• Coordinate with Chiefs, Heads of Department and other internal teams on matters assigned by the Executive Director.
• Liaise with external stakeholders, including business partners, consultants, vendors and service providers.
• Conduct basic research, compile information and assist with special projects and management assignments.
• Coordinate travel arrangements, appointments, meetings, events and other logistics.
• Handle confidential information and documents with the highest level of professionalism and discretion.
• Perform other duties and special assignments as required by the Executive Director.

Skills

highly organised

proactive

reliable

strong follow-up

Microsoft Office

Education

Diploma or Degree in Business Administration/Management/Marketing/Communications/Secretarial Studies

Tools

Microsoft Office (Word, Excel, PowerPoint)

Job description

Administrative / Personal Assistant to Executive Director / Group CMO

About the Role

We are looking for a highly organised, proactive and reliable Administrative/ Personal Assistant to provide direct support to our Executive Director / Group CMO.

This role goes beyond managing schedules and appointments. You will act as a key coordination point between senior management, internal teams and external stakeholders, ensuring important matters, decisions and action items are properly tracked and followed through.

If you enjoy working in a fast-paced environment, are highly organised, have strong follow-up skills and enjoy being exposed to different areas of business and management, this could be an excellent opportunity for you.

Fresh graduates with strong organisational and communication skills are also encouraged to apply.

What You Will Be Doing

Your key responsibilities will include:

Manage and maintain the Executive Director's calendar, appointments, meetings and daily priorities.

Maintain a master list of action items, deadlines, outstanding matters and management decisions.

Proactively follow up with relevant internal and external parties to ensure matters are completed within agreed timelines.

Prepare daily priority updates and briefings, highlighting matters requiring management's attention or decision.

Coordinate and prepare for meetings, including agendas, presentation materials and relevant information.

Attend meetings where required, record key decisions and action items, and follow up until closure.

Prepare and manage emails, correspondence, reports, presentations, summaries and briefing notes.

Coordinate with Chiefs, Heads of Department and other internal teams on matters assigned by the Executive Director.

Liaise with external stakeholders, including business partners, consultants, vendors and service providers.

Conduct basic research, compile information and assist with special projects and management assignments.

Coordinate travel arrangements, appointments, meetings, events and other logistics.

Handle confidential information and documents with the highest level of professionalism and discretion.

Perform other duties and special assignments as required by the Executive Director.

What We Are Looking For

Diploma or Degree in Business Administration, Management, Marketing, Communications, Secretarial Studies or a related discipline.

Preferably 4–5 years of experience as a Personal Assistant, Executive Assistant, Management Coordinator, Project Coordinator or in a similar role.

Fresh graduates with strong organisational, communication and interpersonal skills are encouraged to apply.

Highly organised, detail-oriented and able to manage multiple tasks and priorities.

Strong follow-up skills and the ability to ensure matters are carried through to completion.

Proactive, responsible and able to anticipate requirements.

Mature, professional and able to handle confidential information with discretion.

Good written and verbal communication skills.

Able to work independently while also coordinating effectively with different teams and stakeholders.

Proficient in Microsoft Office, including Word, Excel and PowerPoint.

Comfortable working in a fast-paced and dynamic environment.

Possession of own transportation is preferred.

Willingness to travel or attend meetings and events outside normal working hours when required.

Why Join Us?

This role provides a unique opportunity to work closely with senior management and gain broad exposure to:

Executive and management operations

Sales and marketing activities

Business and project coordination

Corporate and strategic initiatives

Cross-functional collaboration with different departments

You will have the opportunity to develop strong business exposure, stakeholder management and executive coordination skills within a growing property development group.

If you are organised, proactive, resourceful and enjoy making things happen, we would love to hear from you.

SevenCo is a forward-thinking property developer founded on the belief that true perfection lies in balance. We build more than spaces—we create experiences that inspire, sustain, and endure. Specializing in residential, commercial, and mixed-use developments, SevenCo is committed to delivering high-quality projects that enhance communities while setting new industry standards. Guided by thoughtful innovation and mindful design, we strive to balance progress with responsibility in every development we undertake. Our vision is to redefine industry norms and ignite a bold new era of visionary and transformative development.

SevenCo is a forward-thinking property developer founded on the belief that true perfection lies in balance. We build more than spaces—we create experiences that inspire, sustain, and endure. Specializing in residential, commercial, and mixed-use developments, SevenCo is committed to delivering high-quality projects that enhance communities while setting new industry standards. Guided by thoughtful innovation and mindful design, we strive to balance progress with responsibility in every development we undertake. Our vision is to redefine industry norms and ignite a bold new era of visionary and transformative development.