Senior Document Controller

DayOne; Johor Bahru; On-site; MYR 60,000 - 90,000; Full time

Job summary

DayOne, a global leader in data infrastructure, seeks a skilled Document Control Specialist to oversee the complete life cycle of construction project documents. You will review, track, and archive drawings, contracts, and RFIs, ensuring accuracy and alignment with standards.

The role involves coordinating with architects, engineers, and contractors to resolve issues and maintain up-to-date records. Ideal candidates have a high school diploma and at least 5 years in a similar role, with

Qualifications

• High school diploma or equivalent.
• Certification or training in document control or construction management preferred.
• Minimum 5 years in a similar role in construction/document control.

Responsibilities

• Manage full life cycle of construction project documents from creation to archival.
• Review drawings, specifications, contracts and related docs for accuracy and consistency.
• Maintain and update document control systems with latest versions and archive older ones.
• Distribute documents to stakeholders and ensure timely access to information.
• Create and maintain filing and retrieval systems for quick access to docs and transmittals.
• Audit project documents for compliance with requirements and standards.
• Manage electronic and physical repositories with proper labeling and indexing.
• Collaborate with architects, engineers, contractors, and subs to resolve document issues.
• Maintain records of correspondence, RFIs, and change orders.
• Provide guidance and training on document control procedures and systems.

Skills

Organizational skills

Time management

Attention to detail

Communication skills

Problem-solving

Discretion

Education

High school diploma

Certificate in document control/ construction management

Tools

Document control software

Project management software

Microsoft Office (Word/Excel/PowerPoint)

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Responsibility

Join DayOne - Shaping the Future of Data Infrastructure

DayOne is a global leader in the development and operation of high-performance data centers. As one of the fastest-growing companies in the industry, we have built a robust presence across Asia and Europe - and we are just getting started.

As we expand into new international markets, we are looking for talented, driven individuals to join us on this exciting journey. This is more than a job - it is an opportunity to be a key contributor to our dynamic team and help shape the future of global data infrastructure.

If you are passionate about innovation, technology, and growth, we invite you to be part of DayOne's next chapter.

Responsibilities

• Oversee the complete life cycle of construction project documents, including creation, distribution, tracking, and archiving.
• Conduct thorough reviews of construction documents, including drawings, specifications, contracts, and other project-related documentation, to ensure accuracy, consistency, and adherence to established standards.
• Maintain and update document control systems to ensure the most recent versions of documents are readily available to the project team while ensuring previous versions are properly archived.
• Facilitate the efficient distribution of documents to appropriate stakeholders, ensuring timely access to the required information
• Establish and maintain a comprehensive filing and retrieval system to enable quick and accurate retrieval of project documents as needed.
• Perform regular audits of project documentation to ensure compliance with project requirements, industry standards, and regulatory guidelines.
• Manage electronic and physical document repositories, ensuring proper categorization, labeling, and indexing of documents for easy retrieval.
• Collaborate with project team members, including architects, engineers, contractors, and subcontractors, to address document-related inquiries and resolve issues promptly.
• Maintain accurate and up-to-date records of project-related correspondence, transmittals, requests for information (RFIs), and change orders.
• Provide guidance and training to project team members on document control procedures, systems, and best practices.

Requirements

• A high school diploma or equivalent is required. Additional certification or training in document control or construction management is preferred.
• Minimum of 5 years of experience in a similar role, preferably in the construction industry or a related field.
• Familiarity with construction documents, including drawings, specifications, contracts, RFIs, and change orders.
• Exceptional organizational and time management skills with the ability to handle multiple tasks and prioritize effectively.
• Proficient in using document control software, project management software, and Microsoft Office Suite (Word, Excel, PowerPoint).
• Strong attention to detail and accuracy, ensuring the completeness and correctness of all project documents.
• Strong problem-solving skills to identify issues, propose solutions, and resolve document-related challenges promptly.
• Excellent verbal and written communication skills to collaborate effectively with project team members and stakeholders.
• Demonstrated integrity and discretion in handling sensitive and confidential information.

DayOne is proud to be an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.