Document Controller

Jubm; Selangor; On-site; MYR 60,000 - 90,000; Full time

Job summary

Jora Malaysia is seeking a motivated Document Controller to establish and maintain a robust document control system for construction projects. You will ensure accurate management, distribution, and archiving of project documents in line with company standards.

You will work closely with the Project Manager to manage incoming and outgoing drawings, reports and correspondence, maintain version control, coordinate transmittals and approvals, and provide administrative support to the project team.

Qualifications

• Bachelor’s Degree or related discipline required.
• 1–2 years of relevant construction industry experience.
• Experience handling construction documentation and drawings.
• Strong organizational skills and attention to detail.

Responsibilities

• Establish and maintain the project document control system.
• Manage incoming and outgoing project documentation including drawings and reports.
• Ensure proper version control by maintaining the Master Document Register.
• Coordinate document distribution and track transmittals, reviews, and approvals.
• Maintain filing systems for traceability and audit readiness; provide admin support.

Skills

Organizational skills

Attention to detail

Revision management

Microsoft Office

Electronic document management systems

Communication skills

Stakeholder coordination

Independent and proactive work

Team collaboration

Document management systems (EDMS)

Education

Bachelor’s Degree in related discipline

Postgraduate Diploma in related field

Tools

Autodesk Construction Cloud

Procore

Aconex

SharePoint

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

The Document Controller is responsible for establishing and maintaining an effective document control system to support the successful delivery of construction projects. The role ensures that all project documentation is accurately managed, properly distributed, and maintained in accordance with company standards.

The Document Controller will work closely with the Project Manager to:

• Establish and maintain the project document control system in accordance with company standards.
• Manage incoming and outgoing project documentation, including drawings, technical submissions, reports, and correspondence.
• Ensure proper version control by maintaining the Master Document Register and preventing the use of superseded documents.
• Coordinate document distribution and track transmittals, reviews, and approvals to support timely project execution.
• Maintain structured filing systems to ensure document traceability, accessibility, and audit readiness, and provide administrative support to the project team as required.

Job Requirements & Person Specification

Qualifications:

• Bachelor’s Degree, Postgraduate Diploma in Business Administration, Information Management, Construction Management, or a related discipline

Experience:

• Minimum of 1-2 years of relevant working experience in the construction industry.
• Experience handling construction documentation and technical drawings.

Skills & Attributes:

• Strong organizational skills with high attention to detail and accuracy.
• Good understanding of document control practices and revision management.
• Proficient in Microsoft Office; familiarity with electronic document management systems (e.g., Autodesk Construction Cloud, Procore, Aconex, SharePoint).
• Good communication skills with the ability to coordinate effectively with stakeholders.
• Proactive, responsible, and able to work independently as well as part of a team.