Document Controller

DCN Holding Sdn Bhd; Malacca City; On-site; MYR 45,000 - 73,000; Full time

Job summary

DCN Holding Sdn Bhd is seeking a detail-oriented Document Controller cum Admin to manage project documentation for a pre-sedimentation pond project in Lubok China, Malacca. The role requires maintaining document control, version tracking, and coordinating with project teams and stakeholders.

The ideal candidate will have a Diploma or Bachelor's degree in a related field, 2–3 years of document control experience, and proficiency with Aconex/EDMS and MS Office.

Qualifications

• Diploma or Bachelor's degree in Business Administration, Engineering, Construction Management or related field.
• 2–3 years of document control experience in construction/infra projects.
• Familiarity with document control systems such as Aconex or EDMS.
• Proficient in MS Office applications (Excel, Word, Outlook).
• Strong organizational and time management skills with attention to detail.
• Willing to be based full-time at the project location in Lubok China, Malacca.

Responsibilities

• Establish and maintain a document control system for project records.
• Manage receipt, distribution, filing, and tracking of documents (drawings, contracts, reports).
• Ensure version control and revision tracking for documents and drawings.
• Liaise with consultants, contractors, and internal teams for timely submission and approval.
• Maintain organized electronic and hard-copy filing systems per requirements.
• Prepare document transmittals, registers, submission logs, and status reports.

Skills

Document control

Administration

Excel

Time management

Communication

Education

Diploma/Bachelor's in related field

Tools

Aconex

EDMS

MS Office

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Contract: 6 Months (Convertible to Permanent upon Good Performance)

Working Days: 6 days per week (Monday–Saturday), with alternate Saturdays off if working a full day on the other Saturday

About the Role

We are seeking a detail-oriented and organized Document Controller cum Admin to manage project documentation and provide administrative support for a high-profile pre-sedimentation pond project in Lubok China, Malacca.

The role is responsible for maintaining accurate project records, ensuring proper document control and version tracking, and coordinating documentation between project teams, consultants, contractors, and other stakeholders.

Key Responsibilities

• Establish and maintain a comprehensive document control system for project records.
• Manage the receipt, distribution, filing, and tracking of project documentation, including drawings, contracts, reports, correspondence, and technical documents.
• Ensure proper version control and tracking of revisions to technical documents and drawings.
• Liaise with consultants, contractors, suppliers, and internal teams to ensure timely submission, review, and approval of documents.
• Maintain organized electronic and hard-copy filing systems in accordance with company and project requirements.
• Prepare document transmittals, document registers, submission logs, and status reports for management review.
• Monitor document submission and approval status and follow up with relevant stakeholders where required.
• Provide administrative support to site and project teams, particularly on documentation, compliance, and record-keeping matters.
• Safeguard the confidentiality, accuracy, and security of sensitive project information.
• Perform other administrative and document control duties as assigned by the project team.

Requirements

• Diploma or Bachelor's Degree in Business Administration, Engineering, Construction Management, or a related field.
• Minimum 2–3 years of relevant experience in document control, preferably within construction, engineering, or infrastructure projects.
• Familiarity with document control systems or platforms such as Aconex, EDMS, or similar systems.
• Proficient in Microsoft Office applications, particularly Excel, Word, and Outlook.
• Strong organizational and time management skills with excellent attention to detail.
• Good understanding of document filing, revision control, document registers, and transmittal processes.
• Able to work independently and coordinate effectively with multiple stakeholders.
• Strong communication and interpersonal skills.
• Willing to be based full-time at the project location in Lubok China, Malacca.
• Candidates with experience supporting construction site administration or project documentation will have an added advantage.